Office Manager

Traditions-At-Beaumont; Louisville (KY); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Retirement plan

Paid time off

Job summary

Traditions-At-Beaumont in Louisville, KY, is seeking a Business Office Manager to oversee billing, payroll, and resident financial records in a compliant, organized manner.

You will manage insurance transmissions, census alignment with billing, and liaise with families and intermediaries, ensuring accuracy and privacy. The role requires attention to detail, multitasking ability, and prior office or accounting experience.

Qualifications

• High school diploma or GED required.
• Accounting experience preferred.
• Previous office experience preferred.

Responsibilities

• Oversees transmission of Long-Term Care Insurance, Medicaid Waiver, and private statements.
• Manages resident and employee files to ensure proper procedures follow local, state, and federal laws.
• Accounts for all monies collected by entity.
• Serves as contact with fiscal intermediary and families.
• Ensure correct accounting practices are followed.
• Maintains census for residents on a daily and monthly basis to align with census billed.
• Acts as liaison between family members and billing agencies regarding financial assistance.
• Ensure all cash accounts are reconciled monthly.
• Maintains safekeeping of all monies on hand.
• Assists with resident or family complaints and reports them to the appropriate person.
• Oversees payroll processing.
• Participates in administrative staff meetings.
• Complies with HIPAA and privacy laws for resident and employee records.

Skills

Detail oriented

Multi-tasking

Deadline driven

Organizational skills

Education

GED

Job description

Business Office Manager Duties and Responsibilities

• Oversees transmission of all Long-Term Care Insurance, Medicaid Waiver, and private statements.
• Manages resident and employee files to ensure proper procedures are followed in accordance with local, state, and federal laws.
• Accounts for all monies collected by entity.
• Serves as contact with fiscal intermediary and families.
• Ensure correct accounting practices are followed.
• Ensures census is maintained for residents on a daily and monthly basis to ensure correspondence with census billed.
• Acts as liaison between family members and billing agencies regarding financial assistance.
• Ensure all cash accounts are reconciled monthly.
• Maintains safekeeping of all monies on hand.
• Assists with resident or family complaints and reports them to the appropriate person.
• Ensures payroll employee files are maintained according to company policy and state and federal regulations.
• Oversees payroll processing.
• Participates in administrative staff meetings.
• Complies with the community privacy practices and procedures related to resident and employee records and all state/federal privacy laws as outlined by HIPAA.

Business Office Manager Qualifications and Skills

• High school diploma or general education degree (GED).
• Previous office experience preferred.
• Accounting experience preferred.
• Must be highly detail oriented.
• Ability to handle multiple tasks and organize accordingly.
• Ability to meet deadlines.

Business Office Manager Benefits

• Retirement plan
• Paid time off

Equal Opportunity Employer
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