Office Manager

Lakeville Area Schools ISD 194; Lakeville (MN); On-site; USD 60,000 - 80,000; Full time

Job summary

Lakeville Area Schools is looking for a non-licensed administrative assistant to support the principal in budget management, staff training, and communication. The role requires effective organizational and interpersonal skills to coordinate activities and ensure smooth operations within the school district.

Benefits

Paid vacation, personal, and sick leave.

12 paid holidays each year.

Health insurance plans.

403(b) retirement investment account offerings.

Employee Assistance Program (EAP) for work/life support.

Qualifications

• Experience in budget management and clerical tasks.
• Ability to train staff on systems and processes.
• Strong communication and interpersonal skills.

Responsibilities

• Assist principal in budgeting and ordering processes.
• Administer automated sub calling system.
• Serve as communication link between various stakeholders.

Skills

Communication

Organizational

Budget Management

Technical Skills

Job description

Non-Licensed Position

Position Descriptions/Qualifications

• Assists the principal in compiling and distributing the yearly budget for the general fund and capital orders. Effectively processes all ordering that occurs in the building to include establishing requisitions and purchase orders, receiving merchandise, following up on billing discrepancies, requesting checks from the district office, recording petty cash transactions, and handling all financial processes on the district’s financial program.
• Successfully serves as the building’s automated sub calling system administrator which includes training teachers on the system, assisting staff with any emergencies during work hours, modifying information on the system, developing and maintaining a list of requested substitutes, greeting substitutes and providing them with needed information, insuring that appropriate sub forms are filled out properly, etc.
• Successfully instructs and trains building staff on the district’s telephone system including voice mail to assure calls are directed, redirected, and handled in a proper manner.
• Effectively serves as the communications link (verbal and written, paper and electronic) between the principal, staff, district office, students, individual parents, the school’s parent organization, and visitors.
• Successfully coordinates with Community Education and outside organizations by scheduling before/after school building requests while also coordinating all school activities occurring during the school day.
• Efficiently prepares, composes, processes, and distributes written correspondence for the principal.
• Cordially and effectively greets all students, parents, staff and visitors in the building and successfully handles all questions and requests made by them.
• Efficiently answers phone calls by responding to requests for information or directing callers to appropriate personnel.
• Efficiently collects and processes clerical timesheets and absence cards.
• Acts as the district/business office liaison with regard to district benefits such as insurance, and H&A Flex plan.
  
  

Schedule

• 8 hours per day
• 261 days per year (includes 12 paid holidays)
• Start/End Times: 7:30 - 4:00
• Start Date: TBD
  
  

Pay Range/Classification

• $22.76 - $27.04 per hour depending on experience
• Position classified as B-2-3 in LEAF contract
  
  

What You Will Like About Us

Student focused, community connected.

Lakeville Area Schools (Independent School District No. 194) is an award-winning school system and the twelfth largest school district in Minnesota serving approximately 12,000 students in Lakeville, parts of Burnsville and Elko New Market, and portions of Eureka, Credit River and New Market Townships. There are nine elementary schools, three middle schools and two high schools, an Area Learning Center, an online K-12 school, Early Childhood programming, and lifelong learning opportunities through Community Education.

Our vision is to inspire a passion for learning in every student with our mission to strive to ensure success for every student personally, socially, academically and civically. We are committed to establishing a school community that values diversity, equity, and inclusivity for all students, staff and families where every person feels welcomed, valued, and respected.

As an employee of Lakeville Area Schools, you will have access to high-quality and affordable health insurance plans, along with a range of additional benefits designed to support the well-being of you and your family!

Your Benefits May Include

• Paid vacation, personal, and sick leave.
• 12 paid holidays each year.
• Employees are eligible for benefits on day one of employment.
• All employees working a 0.75 FTE or 30 hours per week or more are offered full-time benefits including low-cost medical, dental, vision, prescription drug, and legal insurance plans.
• Teachers are offered health & dental benefits at a 0.5 FTE or more.
• All staff working 20 to 29.99 hours per week are offered part-time voluntary benefits including low-cost vision and legal insurance.
• Health benefits include:
• Added networks that give employees access to many medical services at ZERO COST.
• Free virtual healthcare services that offer access to doctors and licensed therapists 24/7.
• Free diabetes care and heart health prevention programs.
• Provider choice with the largest PPO network available.
• Wellness rewards program.
• Dental plans include orthodontic care for adults and children
• 403(b) retirement investment account offerings to help you save for the future with employer matching offered under many collective bargaining agreements.
• Pension plan that provides income when you retire (For more information, visit PERA for non-instructional positions and TRA for instructional/licensed positions).
• Staff over 30 hours per week offered employer paid life insurance to provide support for your family in the event of death. (offered to teachers at .5 FTE or more)
• Staff over 30 hours per week offered Long-term disability insurance that can provide income if you are unable to work due to illness or injury. (offered to teachers at .5 FTE or more)
• Tax-free flex spending accounts for health, dental, orthodontic, vision, and dependent care.
• Resources that provide support and promote physical, emotional, social, and financial well-being.
  

Employee Assistance Program (EAP) For Work/life Support

• Everyday life can be stressful and can affect your health, well-being, and performance. Under our EAP employees and their families can receive no-cost, confidential information help for a wide variety of needs and concerns: anxiety, childcare, eldercare family conflict, parenting concerns, alcohol or drug addictions, stress management, and more.
• Virtual Fitness Services: easily accessible, effective and affordable way to reach your fitness goals anytime, anywhere for better health and well-being.
  
  

Support To Help You Reach Your Career Goals

• Training, classes, and professional development.
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov.
  
  

Programs, resources and benefits eligibility varies based on type of employment, funding availability, and collective bargaining agreement with Lakeville Area Schools. Employment information can be found in its collective bargaining agreement or its plan document located on our website

FULL BENEFIT GUIDEBOOK

Collective Bargaining Agreements

There are several collective bargaining agreements at Lakeville Area Schools. Check them out on our website under "Collective Bargaining Agreements"

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities and supports workforce diversity

Internal and External applicants apply online https://phl.applitrack.com/isd194/onlineapp/