Office Manager

Hire The Keys; Key West (FL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Employee assistance program

Flexible spending account

Health insurance

Life insurance

Paid time off

Retirement plan

Vision insurance

Job summary

Hire The Keys in Key West, FL is seeking an organized Office Manager to oversee daily operations and support the team. This in-person role requires strong communication, calendar management, front desk duties, and a focus on customer experience.

You will handle data entry, manage phone systems, and improve office procedures while ensuring accuracy and efficiency. Salary ranges from $55,000 to $75,000 per year plus benefits.

Qualifications

• Bilingual proficiency is preferred, but not necessary, to enhance communication with diverse clients and stakeholders.
• Strong phone etiquette skills to represent the company professionally during all communications.
• Proven experience in calendar management, demonstrating an ability to prioritize tasks effectively.
• Previous experience in a front desk or clerical role is advantageous.
• Excellent data entry skills with attention to detail to maintain accurate records.
• Strong customer service skills with a focus on creating positive experiences for clients and visitors.

Responsibilities

• Manage front desk operations, including handling incoming calls with professionalism and courtesy.
• Oversee calendar management for team members, scheduling appointments and coordinating meetings.
• Maintain office supplies inventory and order supplies as needed to ensure smooth operations.
• Perform data entry tasks accurately and efficiently, ensuring all records are up to date.
• Achieve proficiency with the Utilities Billing System.
• Implement and maintain office procedures to enhance efficiency and productivity.
• Provide exceptional customer service by addressing inquiries and resolving issues promptly.
• Assist in managing phone systems, ensuring effective communication within the office.

Skills

Calendar management

Front desk experience

Data entry

Customer service

Phone etiquette

Bilingual (preferred)

Tools

Utilities Billing System

Job description

Overview
We are seeking a highly organized and proactive Office Manager to oversee daily operations and ensure the smooth functioning of our office environment. The ideal candidate will possess excellent communication skills, a strong customer service orientation, and the ability to manage multiple tasks efficiently. As an Office Manager, you will play a vital role in supporting our team and enhancing productivity through effective office management.

Responsibilities

• Manage front desk operations, including handling incoming calls with professionalism and courtesy.
• Oversee calendar management for team members, scheduling appointments and coordinating meetings.
• Maintain office supplies inventory and order supplies as needed to ensure smooth operations.
• Perform data entry tasks accurately and efficiently, ensuring all records are up to date.
• Achieve proficiency with the Utilities Billing System.
• Implement and maintain office procedures to enhance efficiency and productivity.
• Provide exceptional customer service by addressing inquiries and resolving issues promptly.
• Assist in managing phone systems, ensuring effective communication within the office.

Requirements

• Bilingual proficiency is preferred, but not necessary, to enhance communication with diverse clients and stakeholders.
• Strong phone etiquette skills to represent the company professionally during all communications.
• Proven experience in calendar management, demonstrating an ability to prioritize tasks effectively.
• Previous experience in a front desk or clerical role is advantageous.
• Excellent data entry skills with attention to detail to maintain accurate records.
• Strong customer service skills with a focus on creating positive experiences for clients and visitors.

Job Type: Full-time

Pay: $55,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Ability to Commute:

• Key West, FL 33040 (Required)

Ability to Relocate:

• Key West, FL 33040: Relocate before starting work (Required)

Work Location: In person