Office Manager

Five Stones Research Corporation; Huntsville (AL); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

401(k) Matching

Company Events

Employee Recognition Programs

Health Insurance

Life Insurance

Paid Time Off

Performance Incentives

Student Loan Repayment

Tuition Reimbursement

Vision Insurance

Job summary

Five Stones Research Corporation (5SRC) is seeking energetic candidates to join our Huntsville-headquartered team. This role focuses on executive support, sensitive information handling, and coordinating administrative tasks within a DoD context.

The position requires DoD-level information handling expertise, active clearance, U.S. citizenship, and work authorization. It is a full-time, on-site opportunity in Huntsville, AL with competitive benefits.

Qualifications

• Experience handling executive correspondence and records.
• Familiarity with CUI/FOUO and classified information practices.
• Ability to train and mentor junior administrative staff.
• Strong knowledge of government records management and travel processes.
• Experience coordinating schedules and calendars for executives.
• Proficiency with MS Office (Outlook/Excel/Word/PowerPoint).
• Excellent written and verbal communication abilities.

Responsibilities

• Prepare, review, and coordinate executive level correspondence.
• Manage CUI, FOUO, and classified information handling programs.
• Train and advise junior administrative staff.
• Coordinate government records and database management processes.
• Oversee government travel processes and systems.
• Develop and maintain administrative schedules and calendars.
• Handle government correspondence procedures.
• Proficient with government task management systems.
• Prepare meeting support materials (briefings, papers, read-aheads).
• Work with time-management procedures and systems.
• Utilize Microsoft Office tools for daily tasks.
• Communicate effectively via phone and email.

Skills

Executive support

CUI handling

FOUO handling

Training assistants

Records management

Travel processes

Schedule management

MS Office suite

Communication skills

Education

BA/BS + 4 years

AA + 6 years

HS Diploma + 10 years

SES/Flag Officer experience

Tools

MS Office tools

Government task systems

Briefing materials research

Job description

Position Overview Type: Full-Time, Exempt
Location: Huntsville, AL
Travel: None expected
Clearance: Active Department of Defense (DoD) Secret Security Clearance
Work Authorization: U.S. Citizenship required

Summary/Objective
Five Stones Research Corporation (5SRC) is seeking energetic candidates to join our established and growing Huntsville-headquartered team.

Essential Functions

• Expert in preparing, reviewing, and coordinating executive level correspondence.
• Expert in Controlled Unclassified Information (CUI), For Official Use Only (FOUO), and Classified information handling programs and procedures.
• Expert in training and advising junior administrative assistants on all matters pertaining administrative support provided to the Agency.
• Expert in government records and database management process and procedures.
• Expert in government travel processes and systems.
• Expert in developing and maintaining administrative schedules including electronic schedules and calendars.
• Expert in government correspondence handling procedures.
• Proficient working with government task management systems.
• Proficient in researching, reviewing, and preparing meeting support materials (e.g. briefings, papers, read- ahead).
• Proficient working with government time-management procedures and systems.
• Expert in Microsoft Office products including Outlook, Excel, Word and PowerPoint.
• Excellent communication skills to include phone, email, verbal.

Required Education and Experience

• One of the following combinations of education and experience:
• BA/BS and 4 years' experience in administrative/business field.
• AA and 6 years’ experience in administrative/business field.
• HS Diploma or equivalent and 10 years’ administrative/business field.
• 3 years' experience executing and leading tasks associated with mid-executive level (SES/Flag Officer, O-6 Military, GS15/NH-IV civilian), and/or general administrative support in all facets of administration.
• Expert preparing, reviewing and coordinating executive level correspondence.
• Expert in Controlled Unclassified Information (CUI), For Official Use Only (FOUO), and Classified information handling programs and procedures.
• Expert in training and advising junior administrative assistants on all matters pertaining administrative support provided to the Agency.
• Expert in government records and database management process and procedures.
• Expert in government travel processes and systems.
• Expert in developing and maintaining administrative schedules including electronic schedules and calendars.
• Expert in government correspondence handling procedures.
• Proficient working with government task management systems.
• Proficient in researching, reviewing, and preparing meeting support materials (e.g. briefings, papers, read- ahead).
• Proficient working with government time-management procedures and systems.
• Expert in Microsoft Office products including Outlook, Excel, Word and PowerPoint.
• US Citizenship Required; Minimum of an active Interim DoD Secret Clearance or higher.

What We Offer:

• 401(k) Matching
• Company Events
• Employee Recognition Programs
• Health Insurance
• Life Insurance
• Paid Time Off
• Performance Incentives
• Student Loan Repayment
• Tuition Reimbursement
• Vision Insurance

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Qualifications

Education

Required

High School or better.

Experience

Required

One of the following combinations of education and experience:

• BA/BS and 4 years' experience in administrative/business field.
• AA and 6 years’ experience in administrative/business field.
• HS Diploma or equivalent and 10 years’ administrative/business field.

Must have 3 years' experience executing and leading tasks associated with mid-executive level (SES/Flag Officer, O-6 Military, GS15/NH-IV civilian), and/or general administrative support in all facets of administration.

Licenses & Certifications

Required

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.