Procurement & Documentation Specialist (TS/SCI)

Five Stones Research Corporation; Fort Huachuca (AZ); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

401(k) Matching

Company Events

Employee Recognition Programs

Health Insurance

Life Insurance

Paid Time Off

Performance Incentives

Student Loan Repayment

Tuition Reimbursement

Vision Insurance

Job summary

Five Stones Research Corporation is seeking a Business & Documentation Administrator to join our Huntsville-headquartered team, focusing on federal purchasing administration and documentation control for DoD contracts.

The role coordinates procurement requests, vendor agreements, and meeting minutes, ensuring compliance with federal guidelines and corporate templates while supporting program managers across programs. Requires TS/SCI clearance and top-level organizational skills.

Qualifications

• Bachelor's degree in Business Administration or related field.
• Master's degree in business administration or related field preferred.
• Experience with government purchasing procedures and documentation concepts.
• US Citizenship and active Top Secret/SCI clearance with polygraph.

Responsibilities

• Coordinate government procurement requests, purchasing pipelines, and vendor agreements in compliance with federal guidelines.
• Attend meetings to take, draft, and distribute precise meeting minutes.
• Prepare, edit, and format project deliverables and contracting paperwork to ensure compliance.
• Manage documentation lifecycle: cataloging, filing, storing, and distributing final deliverables.

Skills

Active listening

Notetaking

Organization

Professional communication

Education

Bachelor's Degree

Master's Degree

Tools

Microsoft Office

Word

Excel

PowerPoint

SharePoint

Job description

Business & Documentation Administrator (Procurement & Operations)

Job Category : Professionals

Requisition Number : BUSIN002018

• Full-Time
• On-site

Locations

Showing 1 location

2001 Brainard Rd
Fort Huachuca, AZ 85613, USA

2001 Brainard Rd
Fort Huachuca, AZ 85613, USA

Business & Documentation Administrator (Procurement & Operations)

Position Overview Type: Full-Time

Clearance: Department of Defense (DoD) Top Secret/SCI security clearance and obtain a polygraph

THIS POSITION IS CONTINGENT UPON CONTRACT AWARD.

Summary/Objective

Five Stones Research Corporation (5SRC) is seeking energetic candidates to join our established and growing Huntsville-headquartered team.

We are seeking a highly organized Government Procurement & Documentation Administrator to provide specialized business support, federal purchasing administration, and high-level documentation control. Operating at the intersection of government acquisition and contract compliance, this role serves as the administrative backbone of our project team. You will be responsible for managing purchasing pipelines, coordinating vendor agreements, attending technical meetings to draft executive-level minutes, and ensuring all procurement documentation and contract deliverables adhere to federal policies and formatting standards.

Essential Functions

• Coordinate and track government procurement requests, purchasing pipelines, and vendor agreements in compliance with federal acquisition guidelines.
• Liaise with contracting officers, vendors, and program managers to facilitate purchasing requests and monitor delivery statuses.
• Monitor and track project budgets, purchasing ledgers, and contract spend plans, ensuring all tasks align with task order budget parameters.

Documentation & Meeting Support:

• Attend high-level technical, procurement, and administrative meetings to take, draft, and distribute precise, actionable meeting minutes.
• Prepare, edit, and format project deliverables, technical reports, and contracting paperwork to ensure strict compliance with authoritative guidelines and organizational templates.
• Manage the entire documentation lifecycle, including cataloging, filing, storing, and monitoring the distribution of all final deliverables.
• Prepare meeting minutes, slides, and reports.

Operational & Administrative Support:

• Assist in operations analysis, contract administration, and project scheduling.
• Assess operational and business issues to develop proactive administrative approaches that meet quality, budget, and schedule goals.
• Serve as the primary coordinator for logistical and general office administration support.
• Works under general supervision, performing a variety of complex tasks. A wide range of creativity and latitude is expected.

Required Education and Experience

• One of the following combinations of education and experience:
  • Master's degree in business administration, Finance, Technical Writing, or a related field
  • Bachelor's Degree with at least 4 years of experience in business administration, finance, or technical writing within a government contracting environment.
• Mastery of business management, government purchasing procedures, and documentation concepts.
• Experience with federal procurement lifecycles, purchase requisitions, and vendor coordination.
• Advanced command of Microsoft Office Suite (especially Word, Excel, and PowerPoint) and SharePoint document libraries.
• High proficiency in grammar, technical terminology, document layout, and editorial formatting.
• Outstanding active listening skills for real-time notetaking, strong organization, and the ability to interact professionally with all levels of leadership.
• US Citizenship Required; Minimum of an Active Top Secret/SCI security clearance and the ability to satisfactorily pass a polygraph examination.

What We Offer:

• 401(k) Matching
• Company Events
• Employee Recognition Programs
• Health Insurance
• Life Insurance
• Paid Time Off
• Performance Incentives
• Student Loan Repayment
• Tuition Reimbursement
• Vision Insurance

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Qualifications

Skills

Behaviors

:

Motivations

:

Education

Required

Bachelors or better in Business Administration or related field.

Experience

Required

Knowledge and experience in the following:

• Outstanding active listening skills for real-time notetaking, strong organization, and the ability to interact professionally with all levels of leadership.

Knowledge and experience in the following:

• Mastery of business management, government purchasing procedures, and documentation concepts.
• Experience with federal procurement lifecycles, purchase requisitions, and vendor coordination.
• Advanced command of Microsoft Office Suite (especially Word, Excel, and PowerPoint) and SharePoint document libraries.
• High proficiency in grammar, technical terminology, document layout, and editorial formatting.

One of the following combinations of education and experience:

• Master's degree in business administration, Finance, Technical Writing, or a related field
• Bachelor's Degree with at least 4 years of experience in business administration, finance, or technical writing within a government contracting environment.

Licenses & Certifications

Required

TS/SCI

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.