Office Manager with Security Clearance

Five Stones Research Corporation; Huntsville (AL); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

401(k) Matching

Company Events

Dental Insurance

Employee Recognition Programs

Health Insurance

Life Insurance

Paid Time Off

Parental Leave

Performance Incentives

Student Loan Repayment

Tuition Reimbursement

Vision Insurance

Job summary

Five Stones Research Corporation (5SRC) is seeking an experienced Office Manager to join our Huntsville-based team. The role requires handling executive correspondence, CUI/FOUO/classified information, and complex scheduling in a DoD context.

The position is full-time and exempt, located in Huntsville, AL, with US citizenship and an active Interim DoD Secret clearance or higher preferred. The incumbent will coordinate administrative support across a DoD-focused program and mentor junior staff.

Qualifications

• BA/BS with 4+ years in admin/business field.
• AA with 6+ years in admin/business field.
• HS diploma or equivalent with 10+ years in admin/business field.
• 3 years leading mid-executive level tasks or general admin support.
• Expert preparing/reviewing executive level correspondence.
• Expert in CUI/FOUO and classified information handling.
• Expert in training junior administrative staff.
• Expert in government records and databases.
• Expert in government travel processes and systems.
• Expert in schedules/calendars management.
• Expert in government correspondence handling procedures.
• Proficient with government task management systems.
• Proficient in meeting materials (briefings, papers, read-ahead).
• Proficient in government time-management systems.
• Expert in MS Office (Outlook, Excel, Word, PowerPoint).
• US Citizenship required; interim DoD Secret clearance or higher.

Responsibilities

• Prepare, review, and coordinate executive level correspondence.
• Handle CUI/FOUO and classified handling procedures.
• Train and advise junior administrative staff on agency support.
• Manage government records and database management processes.
• Oversee government travel processes and systems.
• Develop and maintain administrative schedules including electronic calendars.
• Handle government correspondence handling procedures.
• Proficient with government task management systems.
• Prepare meeting support materials (briefings, papers, read-ahead).
• Proficient in Microsoft Office tools (Outlook, Excel, Word, PowerPoint).
• Maintain effective communication via phone and email.

Skills

Executive-level correspondence

CUI/FOUO/classified handling

Training junior administrative staff

Government records management

Government travel processes

Calendars and schedules management

Government correspondence procedures

Government task management systems

Meeting materials preparation

Microsoft Office proficiency

Excellent communication skills

Education

BA/BS and 4 years experience

AA and 6 years experience

HS Diploma or equivalent and 10 years experience

Tools

Microsoft Office

Job description

Office Manager Position Overview Type: Full-Time, Exempt

Location: Huntsville, AL

Travel: None expected

Clearance: Active Department of Defense (DoD) Secret Security Clearance

Work Authorization: U.S. Citizenship required

Summary/Objective

Five Stones Research Corporation (5SRC) is seeking energetic candidates to join our established and growing Huntsville-headquartered team.

Essential Functions

• Expert in preparing, reviewing, and coordinating executive level correspondence.
• Expert in Controlled Unclassified Information (CUI), For Official Use Only (FOUO), and Classified information handling programs and procedures.
• Expert in training and advising junior administrative assistants on all matters pertaining administrative support provided to the Agency.
• Expert in government records and database management process and procedures.
• Expert in government travel processes and systems.
• Expert in developing and maintaining administrative schedules including electronic schedules and calendars.
• Expert in government correspondence handling procedures.
• Proficient working with government task management systems.
• Proficient in researching, reviewing, and preparing meeting support materials (e.g. briefings, papers, read- ahead).
• Proficient working with government time-management procedures and systems.
• Expert in Microsoft Office products including Outlook, Excel, Word and PowerPoint.
• Excellent communication skills to include phone, email, verbal.

Required Education and Experience

• One of the following combinations of education and experience:
• BA/BS and 4 years' experience in administrative/business field.
• AA and 6 years' experience in administrative/business field.
• HS Diploma or equivalent and 10 years' administrative/business field.
• 3 years' experience executing and leading tasks associated with mid-executive level (SES/Flag Officer, O-6 Military, GS15/NH-IV civilian), and/or general administrative support in all facets of administration.
• Expert preparing, reviewing and coordinating executive level correspondence.
• Expert in Controlled Unclassified Information (CUI), For Official Use Only (FOUO), and classified information handling programs and procedures.
• Expert in training and advising junior administrative assistants on all matters pertaining administrative support provided to the Agency.
• Expert in government records and database management process and procedures.
• Expert in government travel processes and systems.
• Expert in developing and maintaining administrative schedules including electronic schedules and calendars.
• Expert in government correspondence handling procedures.
• Proficient working with government task management systems.
• Proficient in researching, reviewing, and preparing meeting support materials (e.g. briefings, papers, read- ahead).
• Proficient in researching, reviewing, and preparing meeting support materials (e.g. briefings, papers, read- ahead).
• Proficient working with government time-management procedures and systems.
• Expert in Microsoft Office products including Outlook, Excel, Word and PowerPoint.
• US Citizenship Required; Minimum of an active Interim DoD Secret Clearance or higher.

What We Offer:

• 401(k) Matching
• Company Events
• Dental Insurance
• Employee Recognition Programs
• Health Insurance
• Life Insurance
• Paid Time Off
• Parental Leave
• Performance Incentives
• Student Loan Repayment
• Tuition Reimbursement
• Vision Insurance

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.