Office Manager

Kiewit; Houston (TX); On-site; USD 60,000 - 100,000; Full time

Job summary

Join an established industry player as a Facility Manager, where you will oversee operations at multiple campuses, ensuring a safe and efficient workplace for over 800 employees. This role offers the opportunity to lead a dynamic team, manage facility services, and maintain compliance with safety regulations. You will be the key liaison between various stakeholders, enhancing the workplace experience through effective communication and service delivery. With a commitment to employee welfare and a comprehensive benefits package, this role promises a rewarding career in a collaborative environment. If you are driven and ready to take on challenges, this position is perfect for you!

Benefits

Top-tier medical, dental, and vision plans

Voluntary wellness programs

Life insurance

Disability benefits

Retirement plans with matching

Generous paid time off

Qualifications

• 4+ years’ experience in facility management or related field.
• Proficiency with MS Office Suite and advanced Excel skills.
• Ability to manage multiple projects with minimal direction.

Responsibilities

• Oversee operations ensuring effective delivery of facility services.
• Maintain safety and health policies, ensuring compliance with regulations.
• Prepare operating budgets and reports for stakeholders.

Skills

Facility Management

Project Management

Communication Skills

Customer Service

MS Office Suite

Team Management

Education

Bachelor's Degree

Tools

iOffice

Fiix

Job description

Requisition ID:176155

Job Level:Mid Level

Home District/Group:DHO Legal Corporate

Department:Real Estate

Market:Corporate Home Office

Employment Type:Full Time

Position Overview

As a Facility Manager with Kiewit, you will have oversight of Kiewit’s Houston, TX facilities (Ashford Dairy and Woodlands Campus) with direct and/or indirect reports. In this role, you will have the responsibility of overseeing the execution of standard operating procedures, policies and programs that will ensure a safe, functional and efficient workplace for over 800 employees. You will be the primary interface with Kiewit occupants, property managers, vendors, and contractors involved in the care and operations of the building. You can expect to travel up to 30% for this role.

District Overview

At Kiewit, the scale of our operations is huge. Our construction and engineering projects span across the United States, Canada and Mexico, improving and connecting communities with every initiative. We depend on our high-performing operations support professionals — they’re the glue that holds multiple areas of the business together and the catalysts that make things happen. We hire only the most driven people and we offer them diverse career opportunities, strong leadership and mentorship, rewarding, collaborative work, and responsibility they won’t find just anywhere. We’re always pushing new limits. You can too.

Location

This position is based out of Kiewit's Dairy Ashford Campus and Woodlands Campus in Houston, TX. This is a shared service center in a professional office setting.

Responsibilities

• Provide guidance and leadership for the operations of facilities/campuses ensuring that all services are effectively delivered, and facility needs are met including security, life-safety, custodial, food service, reception, mail & post-delivery, and general maintenance. Ensure that staff implements and provides these services in a manner consistent with Kiewit policies, standards, and directives.
• Establish and maintain relationships with employee occupants and management by proactively seeking to understand their facility needs through regular communication and facilities reviews. Communicate relevant events to occupants.
• Maintain safety, health, and environmental policies and procedures and ensure city, county, state, and federal regulations relating to the facility are always met. Point of contact with cities/municipalities on matters related to our properties.
• Prepare monthly operating budget & forecasts and provide reports on the facilities as required by Real Estate team and stakeholders.
• Oversee and coordinate modifications, upgrades, renovations and people move with the real estate team and other stakeholders.
• Manage service and warranty contracts cost effectively. Responsible for all aspects of service delivery pursuant to these contracts, responsible for periodic and ongoing performance and financial review, conducting RFPs, and ensuring payments & invoicing match contract pricing.
• Manage badge issuance, visitor check-in, and catering processes.
• Understand and utilize iOffice seating software, Fiix work order software and assist in management of internal facility portal site.
• Must be able to be “oncall” and respond to occasional/infrequent site emergencies outside of business hours such as a fire alarm or unauthorized site entry.
• Manage occasional FM issues at ancillary nearby Kiewit job offices.

Qualifications

• Bachelor'sDegree is desired.
• Minimum of 4+ years’ experience in hospitality, education, facility management, human relations or related field.
• Must have experience developing procedures, policies and standards and understanding of safety, health and environmental policies that impact a facility.
• Ability to manage multiple projects or facilities with minimal direction.
• Experience with hiring, training, developing and managing a team.
• Proficiency with MS Office Suite, advanced skills in excel.
• Able to build strong relationships with internal and external partners to deliver effective services.
• Exhibits excellent written and verbal communication skills and strong customer service skills.
• Must be able to work independently and as part of a team.
• Ability to travel as necessary for the position to other Kiewit offices up to 30% of the time. #LI-AK1

Other Requirements:

• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
• May work at various different locations and conditions may vary.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

Equal Opportunity Employer, including disability and protected veteran status.