Office Manager

Gastro Health; Fairfax (VA); On-site; USD 50,000 - 70,000; Full time

Job summary

Gastro Health is seeking a Full-Time Office Manager to enhance our collaborative team in Virginia. This position oversees office operations, manages staff, and implements policies ensuring excellent patient and employee satisfaction. The ideal candidate will possess a Bachelor's Degree and extensive leadership experience in a medical setting, promoting a positive office culture while enjoying competitive benefits.

Benefits

401(k) with employer contributions

Health insurance

Paid time off

Flexible Spending Accounts

Discounts at a fitness club

Legal and identity theft insurance

Qualifications

• 2 to 5 years of progressive experience in leadership and supervisory roles in a medical practice desired.
• 2+ years experience as a medical assistant (AAMA certification preferred).

Responsibilities

• Ensure excellence in patient, employee, and physician satisfaction.
• Oversee overall office operations and manage compliance and risk management.
• Coordinate staff training, mentoring, and performance reviews.

Skills

Leadership

Communication

Knowledge of practice operations

Bilingual (Spanish)

Medical terminology knowledge

Education

Bachelor's Degree

Tools

eClinicalWorks (eCW)

Job description

Do you love working for a company that nurtures a warm and welcoming environment?

Gastro Health is seeking a Full-Time, Office Manager to join our Gastro Health Team.

Gastro Health is a great place to work and advance in your career. You'll find a collaborative team of coworkers and providers, as well as consistent hours. We enjoy paid holidays plus paid time off.

This role offers:

• A great work/life balance!
• No weekends or evenings -- Monday thru Friday
• We are growing rapidly and support internal advancement
• We offer competitive compensation
• Excellent support staff employed by Gastro Health
• Competitive compensation / Benefits package
• Growing company w/ advancement opportunities

Here are some of the duties you will be responsible for:

• Be a leader that creates a positive staff culture
• Ensure excellence in patient, employee and physician satisfaction
• Oversee overall office operations
• Disseminate and enforce policies and procedures
• Manage all aspects of the care centers compliance and risk management
• Must be a knowledgeable super-user on all staff positions in the care center
• Works with HR department on functions including: hiring new employees, progressive discipline, performance reviews and terminating employees, monitors and approves staff payroll and PTO requests on Paycom
• Responsible for staffing schedules based on needs
• Responsible for training and coaching all staff
• Ensure proper use of office equipment by designated personnel
• Responsible for physician schedules and templates in practice management system
• Responsible for care center purchasing decisions; working with preferred vendors; ordering supplies; and managing inventory
• Work with credentialing department in obtaining physician signatures or documentation
• Work with Revenue Cycle department to ensure maximized reimbursement is achieved
• Work with HR department and communicate all employee relation issues
• Work with IT department and communicate needs or deficiencies
• Promote the practice group brand and the care center physicians
• Monitor workflow dashboard and open tasks
• Attend scheduled managers meetings at executive office
• Scheduling and coordinating monthly physician meeting
• Maintain physical appearance and organization of the office
• Coordinate regular staff meetings
• Coordinates and schedules OSHA training
• Schedules pharmaceutical representative visits with MDs
• Other duties as assigned

Minimum Requirements:

• Bachelor's Degree Required
• 2 to 5 years of progressive experience in leadership and supervisory roles in a medical practice desired
• Knowledge of practice operations and human resources
  
• Medical terminology knowledge
• Bilingual desired (Spanish Speaker Strongly Considered
• eClinicalWorks (eCW) knowledge desired
• 2+ years experience as a medical assistant (AAMA certification preferred)

Gastro Health, LLC is the largest gastroenterology multi-specialty group in the United States, with over 130+ locations throughout the country. We employ the finest gastroenterologists, pediatric gastroenterologists, colorectal surgeons, and allied health professionals. We are always looking for individuals that share our mission to provide outstanding medical care and an exceptional healthcare experience. We offer a comprehensive benefits package to our eligible employees.

We offer a comprehensive benefits package to our eligible employees:,

Benefits:

• 401(k) retirement plans with employer Safe Harbor Non-Elective Contributions of 3%
  

• Discretionary Profit-Sharing Contributions of up to 4%
• Health insurance
• Employer Contributions to HSA’s and HRA’s
• Dental insurance
• Vision insurance
• Flexible Spending Accounts
• Voluntary Life insurance
• Voluntary Disability insurance
• Accident Insurance
• Hospital Indemnity Insurance
• Critical Illness Insurance
• Identity Theft Insurance
• Legal Insurance
• Pet insurance
• Paid time off

In addition to discounts at a Fitness club in your area and AT&T, we also have a “tickets at work” program that provides discounts to concerts, travel, movies, etc.

Interested in learning more? Click here to learn more about the location.

Gastro Health is the one of the largest gastroenterology multi-specialty groups in the United States, with over 130+ locations throughout the country. Our team is composed of the finest gastroenterologists, pediatric gastroenterologists, colorectal surgeons, and allied health professionals. We are always looking for individuals that share our mission to provide outstanding medical care and an exceptional healthcare experience. We offer a comprehensive benefits package to our eligible employees.

Gastro Health is proud to be an Equal Opportunity Employer. We do not discriminate based on race, color, gender, disability, protected veteran, military status, religion, age, creed, national origin, gender identity, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

We thank you for your interest in joining our growing Gastro Health team!