Office Manager

Career Group; Dublin (CA); On-site; USD 60,000 - 80,000; Part time

Job summary

A locally operated service company is seeking a proactive and organized Office Manager for part-time temp-to-perm role in Dublin, CA. Responsibilities include managing front office operations, invoicing, and providing top-notch customer service. The ideal candidate thrives in fast-paced environments and possesses strong organizational skills. This role offers an engaging opportunity to contribute to the company's success in the consumer services industry.

Benefits

Medical insurance

Vision insurance

401(k)

Qualifications

• Prior experience in office administration or customer service preferred.
• Strong organizational and multitasking skills required.
• Excellent verbal and written communication skills necessary.

Responsibilities

• Greet and assist clients, vendors, and visitors professionally.
• Support invoicing, billing, and maintain office supplies.
• Manage incoming calls and emails promptly.

Skills

Organizational skills

Multitasking

Customer service

Attention to detail

Communication

Tools

Microsoft Office Suite

Invoicing software

Job description

2 days ago Be among the first 25 applicants

This range is provided by Career Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$22.00/hr - $25.00/hr

Our client, a locally operated service company, is seeking a proactive and organized Office Manager to handle daily front office operations while also supporting invoicing, billing, and general administrative tasks. This role is ideal for someone who thrives in a fast-paced environment, has a strong attention to detail, and enjoys providing excellent customer service.

**Please note this is an onsite, part-time, temp-to-perm role located in Dublin, CA. Pay will be $22-$25/hr.**

The position is scheduled for Tuesdays and Wednesdays, with shifts ranging from 6 to 8 hours per day, depending on business needs.

Key Responsibilities:

• Greet and assist clients, vendors, and visitors in a professional and friendly manner
• Maintain the cleanliness and organization of the front desk and common areas
• Manage incoming and outgoing mail and deliveries
• Answer and direct incoming calls and emails promptly and courteously
• Handle customer inquiries, provide information, and escalate concerns when necessary
• Maintain a positive and professional demeanor in all interactions
• Assist with preparing, reviewing, and sending invoices to clients
• Track and follow up on outstanding payments as needed
• Support the accounting team with data entry and reconciliation
• Assist with generating reports and organizing billing documentation
• Perform general office duties such as filing, scanning, and organizing records
• Order and manage office supplies and inventory
• Assist with scheduling meetings, appointments, and maintaining calendars

Qualifications:

• Prior experience in office administration, billing, or customer service preferred
• Strong organizational and multitasking skills
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Familiarity with invoicing or accounting software is a plus
• Excellent verbal and written communication skills
• Professional, reliable, and customer-focused attitude

Please submit your resume for consideration

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Administrative, Accounting/Auditing, and Customer Service

• Industries

  Consumer Services

Referrals increase your chances of interviewing at Career Group by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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