Office Manager/Coordinator with Remote Work Flexibility

Intelligent Green Solutions LLC; Village of Bainbridge (NY); Remote; USD 50,000 - 70,000; Full time

Job summary

Intelligent Green Solutions LLC is seeking an Office Manager to join their Bainbridge team. Responsibilities include overseeing project schedules, assisting with customer interactions, and managing office operations. The ideal candidate should have extensive office management experience and strong interpersonal skills, contributing to a collaborative and accountable workplace.

Qualifications

• 5 years' experience as Office Manager.
• 5 years' general construction knowledge.
• 2 years' experience with sub-contractors.

Responsibilities

• Oversee project and job-site scheduling.
• Assist with customer scheduling and billing.
• Coordinate with internal engineering and purchasing teams.

Skills

Communication

Management

Interpersonal skills

Computer skills

Tools

Microsoft Word

Microsoft Outlook

Job description

Office Manager/Coordinator with Remote Work Flexibility

Intelligent Green Solutions is looking for qualified Office Manager candidates to join our industry-leading team. The Office Manager is a new position and will join our team located in the Bainbridge Training Center.

Department: Management and Operations

Location: Bainbridge, NY

Job Type: Full Time

Experience: 2+ years

Compensation: Competitive

Responsibilities include:

This position requires a Team Player and Self Starter with excellent communication, management, and interpersonal skills. The primary roles and responsibilities include, but are not limited to:

1. Oversee project and job-site scheduling of internal and sub-contractors (1-2 internal staff + sub-contractors).
2. Assist with customer scheduling & follow-up.
3. Assist with basic customer billing and invoicing.
4. Support sales technicians (1-2).
5. General office and administrative support (scanning, processing mail, insurance items, general office admin).
6. Coordinate with internal engineering teams.
7. Coordinate with internal purchasing and planning teams.
8. Maintain all OSHA compliance and safety standards.

Requirements:

• Office manager experience: 5 years.
• General construction knowledge: 5 years.
• Experience with sub-contractors: 2 years.
• Able to stand and walk for long periods of time.
• Able to lift over 70 pounds.
• Excellent computer skills, knowledgeable in Microsoft Word, Outlook, and other Microsoft products.
• Experienced with smartphones (iPhone preferred).
• Seeking career-minded professionals only.

We have an excellent team of office & administrative personnel working out of our Bainbridge location.

Please apply via the form below or send us your resume via email: [e-mail]

Application Form:

• Name
• Email
• Phone
• Availability
• Tell us about yourself & why you are applying