Office Manager at a Global Financial Institution

Charlotte Frank Limited; United States; Remote; USD 70,000 - 90,000; Full time

Job summary

A leading financial services firm seeks an experienced Office Manager to support a dynamic team and executive leadership. This dual role involves managing office operations, facilitating communication, and ensuring compliance while contributing directly to the organization's success and growth. Ideal candidates will possess strong organizational skills, attention to detail, and a problem-solving mindset with a proven track record in office and personnel management.

Qualifications

• At least 8-10 years relevant experience.
• Experience with people management.
• Strong problem-solving capabilities.

Responsibilities

• Act as tenant liaison with building management.
• Oversee office spend budget and manage processing of invoices.
• Manage day to day issues that arise and resolve accordingly.

Skills

Problem-solving

Organizational skills

Interpersonal skills

Education

College Degree

Tools

Microsoft Office Suite

Job description

Our client, a top tier Global Financial Institution is seeking a top-notch Office Manager.The Office Manager will offer support to a dynamic team at a small yet globally impactful Financial Services firm, and will step into the dual role of Office Manager and Executive Assistant to two highly esteemed Senior Executives. This unique opportunity offers the chance to not only manage office operations but also provide high-level support to top executives, contributing directly to the success of their global operations.This role would elevate your career in a vibrant and fast-paced environment. The position offers a competitive base salary and attractive benefits.

Responsibilities

Act as tenant liaison with building management

Oversee office spend budget and manage processing of invoices

Oversee management of office access, safety and security process and protocols

Oversee management and compliance of office visitors and guest office space use

Manage day to day issues that arise and resolve accordingly

Management and regulatory process for reporting of office assets

Oversee planning and facilitation of internal office moves

Develop and ensure appropriate implementation of office services policies and procedures

Oversee office maintenance program and services; ensure high level of vendor services

Manage office space planning and forecasting

Organize and coordinate company events, if/when applicable

Work with counterparts globally for alignment and collaboration across the Office Services function

Requirements

College Degree preferred

At least 8-10 years relevant experience

Experience with people management

Strong problem-solving capabilities

Expertise in Microsoft Office Suite (Outlook, Excel, PowerPoint, Teams)

Excellent organizational and multi-tasking capabilities, with critical attention to detail and prioritization

Strong organizational skills, sense of responsibility and interpersonal skills; high level of integrity and confidentiality

Demonstrated initiative – possess high level of personal excellence; resourceful and willingness to go beyond what is required

Job Code: SM/61178

For further information, please kindly contact Shaleena Mulchandani or email your details across to [e-mail]

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Please note that only shortlisted candidates will be contacted