Assistant Office Manager

Living Tree New Braunfels Counseling Center PLLC; United States; Remote; USD 60,000 - 80,000; Part time

Job summary

A growing mental health practice in the U.S. seeks an Assistant Office Manager for a fully remote, part-time position. This role involves supporting operations through administrative tasks, ensuring HIPAA compliance, and assisting with billing and documentation. Ideal for a detail-oriented individual with customer service experience, it offers flexible hours and the chance to grow within a supportive team culture.

Benefits

Flexible part-time hours

Fully remote work

Supportive team culture

Gain experience in mental health practice administration

Qualifications

• Proven experience in administrative or customer-service roles in healthcare settings.
• Strong verbal and written communication skills required.
• Comfortable with cloud-based tools like Google Docs and Sheets.

Responsibilities

• Manage and triage emails and phone inquiries.
• Assist with claims submission and payment tracking.
• Serve as a liaison between clients and team members.

Skills

Administrative Experience

Customer Service

Communication

Organizational Skills

Technology Savvy

Job description

Position: Assistant Office Manager (Fully Remote, Part-Time)

Schedule:

• Minimum 20 hours/week
• Weekday shifts, Monday–Friday, 3:00 PM–7:00 PM CST
• One weekend day (Saturday or Sunday) of your choosing, any hours

Compensation:

• Starting at $20/hour
• Contract (1099) or W-2, depending on preference

Position: Assistant Office Manager (Fully Remote, Part-Time)

Schedule:

• Minimum 20 hours/week
• Weekday shifts, Monday–Friday, 3:00 PM–7:00 PM CST
• One weekend day (Saturday or Sunday) of your choosing, any hours

Compensation:

• Starting at $20/hour
• Contract (1099) or W-2, depending on preference

About Us

Living Tree New Braunfels Counseling Center is a growing mental health practice committed to providing compassionate, high-quality care. We’re looking for a reliable, tech-savvy assistant to support our Office Manager and Clinical Director in keeping our operations running smoothly.

Key Responsibilities

• Administrative Support:
• Manage and triage emails, phone inquiries, and general correspondence
• Create portal accounts and process intake paperwork
• Data & Documentation:
• Build, update, and maintain spreadsheets in Google Sheets for tracking clients, billing, and supplies
• Process practice documents (intakes, consents, referrals)--collaborate with clients who have not completed documentation
• Enter data into our EHR system (training provided) with accuracy and timeliness
• Billing Assistance:
• Assist with claims submission, insurance verifications, and payment tracking
• Generate simple billing reports and help reconcile outstanding invoices
• Communication & Collaboration:
• Serve as a courteous, professional liaison with clients, insurance companies, referral sources, and team members
• Work closely with the Office Manager and Clinical Director to address day-to-day operational needs
• HIPAA Compliance & Confidentiality:
• Adhere strictly to HIPAA guidelines in all tasks (training provided)

Qualifications

• Proven administrative or customer-service experience, preferably in healthcare or mental health settings
• Exceptional internet research skills and comfort with cloud-based tools (Gmail, Google Docs/Sheets, Google Calendar)
• Strong verbal and written communication; concise, clear note-taking
• Highly organized, detail-oriented, and able to juggle multiple tasks
• Quick learner with capacity to master new software (EHR system)
• Professional demeanor when interacting with diverse populations
• Ability to work independently in a fully remote environment
• Reliable high-speed internet connection and a quiet workspace
• Willingness to undergo background check

What We Offer

• Flexible, part-time hours that accommodate your availability
• Fully remote role—work from anywhere in the Central Time Zone
• Supportive team culture focused on growth and learning
• Opportunity to gain hands-on experience in mental health practice administration

How to Apply:

Please send your resume outlining your relevant experience to [e-mail] with the subject line “Assistant Office Manager Application.” We’ll review applications on a rolling basis.

We look forward to meeting you!

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Administrative

• Industries

  Mental Health Care

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