Office Manager

Dalfen Industrial; Dallas (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Dalfen Industrial in Dallas, TX, is seeking an experienced Office Manager to oversee day-to-day operations at our headquarters. You will be proactive, detail-oriented, and able to handle a wide range of administrative and executive support tasks.

Reporting to the Managing Director of HR & Operations, you will manage calendars, prepare reports, oversee vendor relations, handle expense processes, and ensure a well-organized office environment in a fast-paced real estate firm.

Qualifications

• Bachelor’s degree or equivalent work experience preferred.
• 3+ years of experience in office management, operations, or administrative support.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Proficient in Microsoft Office Suite and comfortable learning new software tools.

Responsibilities

• Manage calendars, schedule appointments, and coordinate meetings, ensuring high-priority items are addressed promptly.
• Maintain and update records, contact databases, reports, and internal documentation.
• Process expense reports, manage reimbursements, and perform light bookkeeping as required.
• Oversee daily office operations to ensure a well-functioning and organized workplace.
• Manage office supplies inventory, ordering, and vendor relationships.

Skills

Office management

Organization

Communication

Multitasking

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Dalfen Industrial is seeking an experienced and highly organized Office Manager to support our team and ensure smooth day-to-day office operations based in our Dallas, TX headquarters office. The ideal candidate will be proactive, detail-oriented, and capable of managing a wide range of administrative and executive support tasks. The Office Manager will report to the Managing Director of HR & Operations.

Position Responsibilities

• Manage calendars, schedule appointments, and coordinate meetings, ensuring high-priority items are addressed promptly
• Maintain and update records, contact databases, reports, and internal documentation.
• Process expense reports, manage reimbursements, and perform light bookkeeping as required.
• Oversee daily office operations to ensure a well-functioning and organized workplace.
• Manage office supplies inventory, ordering, and vendor relationships.
• Act as the first point of contact for internal staff, visitors, and external partners.
• Coordinate maintenance, repairs, and support as needed.
• Support office operations, supply management, and vendor coordination.
• Assist leadership with calendar management, travel arrangements, and administrative support.

Skills & Experience

• Bachelor’s degree or equivalent work experience preferred.
• 3+ years of experience in office management, operations, or administrative support.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Proficient in Microsoft Office Suite and comfortable learning new software tools.
• Experience handling confidential information with integrity and professionalism.
• Ability to multitask, problem-solve, and remain flexible in a fast-paced environment.

Company Overview

Dalfen Industrial is one of the largest private equity owner, operators, and developers of industrial real estate, with $5.3 billion in assets under management. The firm has raised multiple private equity funds and currently manages more than 74 million square feet of industrial real estate. Dalfen is vertically integrated across nine offices, offering a challenging, fast-paced work environment.

Visit www.dalfen.com for more information.