Office Manager

CER-MET INC; Charlotte (NC); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Paid time off

Training & development

Flexible Scheduling

Competitive Compensation

Career Advancement

Job summary

A local administrative company in Charlotte, NC is seeking an Office Manager to supervise office duties, assist in project estimation, and manage vendor invoices. The ideal candidate has at least 2 years of experience in a similar role and 5+ years with Sage Accounting Software. Strong communication and organizational skills are essential. This position offers competitive compensation and career advancement opportunities.

Qualifications

• 2 years experience as an Office Manager or similar role preferred.
• 5+ years Sage Accounting Software experience.
• Strong knowledge of office equipment and systems.

Responsibilities

• Supervises and performs office duties to assist in project estimation.
• Tracks projects and recommends corrective actions for milestones.
• Maintains organized filing systems for invoices and payroll.

Skills

Time management

Attention to detail

Excellent verbal communication

Excellent written communication

Problem-solving

Education

High school diploma/GED

Some college

Tools

Sage Accounting Software

Microsoft Office

Excel

Outlook

Job description

Benefits:

• Paid time off
• Training & development
• Benefits/Perks
• Flexible Scheduling
• Competitive Compensation
• Career Advancement

Job Summary:

Supervises and/or performs secretarial, clerical, and office duties. Responsibilities include assisting in project estimation, procurement, fiscal monitoring, scheduling, invoicing, vendor negotiations, and maintaining office equipment. The ideal candidate is highly organized with excellent communication skills and system implementation abilities.

Essential Duties and Responsibilities:

1. Oversees or prepares payroll, ensuring accuracy and compliance, and distributes paychecks.
2. Reviews and codes vendor invoices, communicates with vendors for corrections.
3. Prepares customer invoices with supporting documentation.
4. Maintains organized filing systems for invoices, payroll, and employee records.
5. Maintains safety training records and submits related reports.
6. Assists in procurement of materials and supplies.
7. Calculates project costs, analyzes data, and estimates labor and materials.
8. Prepares detailed project proposals and maintains customer contacts.
9. Tracks projects, recommends corrective actions to meet milestones.
10. Manages accounts receivable, resolves payment disputes.

Additional Duties:

1. Demonstrates teamwork and cooperation.
2. Assists with communication and general inquiries.
3. Supports inventory and audit documentation.
4. Calculates billing rates and prepares contractor questionnaires.
5. Maintains petty cash.

Qualifications:

• 2 years experience as an Office Manager or similar role (preferred)
• 5+ years Sage Accounting Software experience
• High school diploma/GED required; some college preferred
• Knowledge of office equipment and systems
• Proficient in Microsoft Office, Excel, Outlook
• Strong time management and prioritization skills
• Excellent problem-solving and attention to detail
• Excellent verbal and written communication skills