Office Manager

Jobvite, Inc.; Columbus (OH); On-site; USD 45,000 - 65,000; Full time

Job summary

Jobvite, Inc. is hiring an Office Manager to oversee day-to-day office operations in Columbus, OH. The role serves as the main contact for employees, vendors, and leadership, coordinating supplies, facilities, and events to sustain a productive workplace.

The ideal candidate will bring 3+ years in office management or related fields, strong organizational and communication skills, and proficiency with Google Workspace. This position emphasizes discretion and teamwork in a fast-paced environment.

Qualifications

• 3+ years in office management or related field.
• Strong organizational and time-management abilities.
• Excellent written and verbal communication skills.
• Proficiency with Google Workspace.
• Discretion handling confidential information.
• Able to work independently and with teams.

Responsibilities

• Oversee daily office operations to maintain an organized, professional, and productive environment.
• Serve as the primary point of contact for office-related questions, requests, and administrative needs.
• Manage office supplies, grocery orders, equipment, furniture, and general workplace resources.
• Coordinate mail, deliveries, shipping, office maintenance, cleaning services, and facility repairs.
• Maintain office common areas, including the kitchen, stockroom, and office plants.
• Track office-related expenses and collaborate with the accounting team on budget management.
• Provide administrative support to leadership and team members, including scheduling, correspondence, and document preparation.
• Coordinate travel arrangements and logistics for employees.
• Prepare presentations, reports, spreadsheets, expense reports, and other business documents.
• Handle confidential and sensitive information with professionalism and discretion.
• Partner with the People Team to coordinate new hire equipment, including laptops, technology, and security badges.
• Serve as the primary point of contact for our external IT support provider.
• Communicate office updates, procedures, and important information to employees.
• Coordinate meetings, including room reservations, catering, technology, and materials.
• Assist with planning company events, holiday celebrations, team gatherings, and employee engagement activities.
• Welcome visitors and create a positive experience for employees and guests.
• Support special projects and additional office initiatives as needed.

Skills

Office management

Organizational skills

Time management

Written communication

Verbal communication

Attention to detail

Service-oriented

Independence

Collaboration

Problem solving

Tools

Google Workspace

Job description

We're Hiring: Office Manager

Are you organized, detail-oriented, and passionate about creating a welcoming and productive workplace? We're looking for an Office Manager to join our team! This role is ideal for someone who enjoys supporting others, managing multiple priorities, and ensuring day-to-day office operations run smoothly.

As our Office Manager, you'll serve as a central point of contact for employees, visitors, vendors, and leadership. You'll play an important role in keeping our office organized, supporting our team, coordinating events, and creating a positive workplace experience.

What You'll Do

Office Operations & Administration

• Oversee daily office operations to maintain an organized, professional, and productive environment.
• Serve as the primary point of contact for office-related questions, requests, and administrative needs.
• Manage office supplies, grocery orders, equipment, furniture, and general workplace resources.
• Coordinate mail, deliveries, shipping, office maintenance, cleaning services, and facility repairs.
• Maintain office common areas, including the kitchen, stockroom, and office plants.
• Track office-related expenses and collaborate with the accounting team on budget management.

Administrative & Leadership Support

• Provide administrative support to leadership and team members, including scheduling, correspondence, and document preparation.
• Coordinate travel arrangements and logistics for employees.
• Prepare presentations, reports, spreadsheets, expense reports, and other business documents.
• Handle confidential and sensitive information with professionalism and discretion.

Employee Support & Workplace Experience

• Partner with the People Team to coordinate new hire equipment, including laptops, technology, and security badges.
• Serve as the primary point of contact for our external IT support provider.
• Communicate office updates, procedures, and important information to employees.
• Coordinate meetings, including room reservations, catering, technology, and materials.
• Assist with planning company events, holiday celebrations, team gatherings, and employee engagement activities.
• Welcome visitors and create a positive experience for employees and guests.
• Support special projects and additional office initiatives as needed.

What We're Looking For

We're looking for a proactive, resourceful professional who takes pride in staying organized, solving problems, and supporting a team.

Qualifications

• 3+ years of experience in office management, administrative support, operations, or a related field.
• Strong organizational and time-management skills with the ability to balance multiple priorities.
• Excellent written and verbal communication skills.
• Proficiency in Google Workspace.
• Strong attention to detail and ability to follow through on tasks.
• A professional, approachable, and service-oriented attitude.
• Ability to work independently while collaborating with employees at all levels.
• Strong problem-solving skills and a willingness to take initiative.
• Ability to handle confidential information with discretion.

What Makes You Successful in This Role

You anticipate the needs of others, enjoy finding solutions, and take ownership of your responsibilities. You're comfortable working in a fast-paced environment, can easily shift between priorities, and genuinely enjoy creating a positive experience for everyone in the office.