Office Manager

Evlo AI; Miami (FL); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Evlo AI is seeking an Office Manager to keep a distributed tech team's day-to-day operations running smoothly across office logistics, remote-work programs, and vendor coordination across time zones to support engineering, product, and GTM teams.

You will build reliable processes, maintain records, plan team events, onboarding/offboarding, budgets and procurements, and develop playbooks to improve recurring admin workflows across locations.

Qualifications

• 3–6 years of experience in office management or workplace operations in a technology company.
• Ability to manage high‑volume requests, competing priorities, and sensitive information with sound judgment.
• Hands-on proficiency with Google Workspace, Slack, Notion, Airtable, and expense/procurement tools; ability to learn new systems quickly.
• Strong project‑management skills, with the ability to build timelines, manage vendors, budgets, and events on schedule.
• Excellent written and verbal communication skills with a service‑oriented approach.

Responsibilities

• Own office and remote‑work operations, including workspace access, supplies, shipping, equipment logistics, and vendor coordination
• Manage workplace and administrative tools such as Slack, Google Workspace, Notion, Airtable, and expense‑management platforms
• Coordinate onboarding and offboarding logistics with People, IT, and hiring managers, including hardware, access requests, workspace setup, and documentation
• Plan and execute team events, offsites, customer visits, and leadership meetings from budget through post‑event follow‑up
• Track invoices, purchase orders, budgets, and recurring vendor contracts; maintain accurate records and approval workflows
• Create and improve operational playbooks, request forms, dashboards, and service‑level processes for recurring administrative work
• Serve as the primary point of contact for facilities, IT support, security, travel, and other workplace‑related issues

Skills

Office operations

Vendor coordination

Project management

Communication skills

Time management

Education

Bachelor’s degree in business administration, operations, hospitality, communications, or related field

Tools

Google Workspace

Slack

Notion

Airtable

Job description

About The Role

The Office Manager keeps the day-to‑day operation of a distributed technology team running smoothly across workplace logistics, vendors, events, and administrative systems. The role manages the operational details that support engineering, product, and go‑to‑market teams, including remote‑work programs, office services, equipment coordination, and team gatherings.

The Office Manager keeps the day-to‑day operation of a distributed technology team running smoothly across workplace logistics, vendors, events, and administrative systems. The role manages the operational details that support engineering, product, and go‑to‑market teams, including remote‑work programs, office services, equipment coordination, and team gatherings. You will build reliable processes, maintain accurate records, and resolve issues quickly across multiple time zones. This role matters because strong operational infrastructure gives a growing technical organization the consistency and focus needed to move quickly without unnecessary friction.

Key Responsibilities

• Own office and remote‑work operations, including workspace access, supplies, shipping, equipment logistics, and vendor coordination


• Manage workplace and administrative tools such as Slack, Google Workspace, Notion, Airtable, and expense‑management platforms


• Coordinate onboarding and offboarding logistics with People, IT, and hiring managers, including hardware, access requests, workspace setup, and documentation


• Plan and execute team events, offsites, customer visits, and leadership meetings from budget through post‑event follow‑up


• Track invoices, purchase orders, budgets, and recurring vendor contracts; maintain accurate records and approval workflows


• Create and improve operational playbooks, request forms, dashboards, and service‑level processes for recurring administrative work


• Serve as the primary point of contact for facilities, IT support, security, travel, and other workplace‑related issues

What We Are Looking For

• 3-6 years of experience in office management, workplace operations, executive administration, or a comparable operations role in a technology company


• Demonstrated ability to manage high‑volume requests, competing priorities, and sensitive information with sound judgment and follow‑through


• Hands‑on proficiency with Google Workspace, Slack, Notion, Airtable, and expense or procurement tools; comfortable learning new systems quickly


• Strong project‑management skills, including the ability to build timelines, manage vendors, track budgets, and deliver events or operational initiatives on schedule


• Excellent written and verbal communication skills, with a service‑oriented approach to supporting distributed technical teams


• Bachelor’s degree in business administration, operations, hospitality, communications, or a related field, or equivalent practical experience


• Bonus: Experience supporting remote or hybrid teams, managing office moves or buildouts, administering HRIS or IT service‑management workflows, or working with international vendors