Office Manager

Buckingham Search; Chicago (IL); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Excellent benefits

Paid time off

Job summary

Buckingham Search is seeking an energetic Office Manager to oversee daily operations, coordinate vendors and contractors, and support a busy multi-tenant office environment. This in-office role collaborates with the Chief of Staff and CTO to ensure smooth facilities, IT, and events handling.

The ideal candidate has a Bachelor’s degree and at least three years of relevant experience, excellent organizational and communication skills, and a proactive, adaptable mindset to balance large projects

Qualifications

• Bachelor’s degree completed.
• 3+ years of relevant office/administrative experience.
• Strong organizational and communication skills.
• Ability to manage multiple stakeholders and priorities.
• Proactive, adaptable approach and good problem solving.

Responsibilities

• Oversee daily office operations and maintain an organized, welcoming workspace.
• Coordinate building contractors, vendors, and the third-party property manager.
• Support office updates and remodeling projects.
• Welcome guests and provide receptionist support.
• Plan and coordinate office events, outings, and celebrations.
• Collaborate with CTO on technology needs for the office and on-site staff.
• Help communicate schedules, leave coverage, policies, events, and benefits deadlines.
• Coordinate onboarding for new employees entering the office.
• Support events and ticketing for the United Center suite.
• Manage office supplies, food/beverages, mail, packages, and storage.
• Process basic invoices for the building and stakeholders’ real estate.
• Identify opportunities to improve the office and building experience.

Skills

Organization

Communication

Relationship building

Proactive/adaptable

Project coordination

Flexibility

Team oriented

Education

Bachelor’s degree

Job description

A financial services firm is seeking an energetic, proactive Office Manager to oversee its office and help keep a busy, multi-tenant building running smoothly.

This is a highly visible, in-office role for someone who enjoys variety, builds rapport easily, and can move comfortably between coordinating a project, welcoming guests, and handling day-to-day office needs. You’ll work closely with the Chief of Staff and collaborate with employees, vendors, the property manager, and other stakeholders.

What you’ll do

• Oversee daily office operations and help maintain an organized, welcoming workspace.
• Coordinate building contractors and vendors, and serve as the main contact for the third-party property manager.
• Support office updates and remodeling projects.
• Welcome guests and provide receptionist support when needed.
• Plan and coordinate office events, outings, and celebrations.
• Work with the company’s CTO on technology needs for the office and on-site employees.
• Support employee communications about schedules, leave coverage, company policies, events, and benefits deadlines.
• Coordinate new employee onboarding into the office.
• Help coordinate events and ticket assignments for the company’s United Center suite.
• Manage office supplies, food and beverages, mail, packages, and storage.
• Process basic invoices for the building and stakeholders’ personal real estate.
• Identify ways to improve the office and building experience.

What you’ll bring

• Bachelor’s degree and at least three years of relevant experience.
• Excellent organization, communication, listening, and relationship-building skills.
• Confidence and maturity when working with a range of stakeholders and personalities.
• A proactive, adaptable approach and the ability to anticipate needs.
• Comfort balancing larger projects with hands-on administrative tasks.
• Flexibility with work hours and changing priorities.
• An upbeat, team-oriented attitude.

Schedule:

In office Monday through Friday

Compensation:

$60,000–$90,000 base, commensurate with experience

• Benefits: Excellent benefits package and generous paid time off