Receptionist

Staffmark Group; Chicago (IL); On-site; USD 36,000 - 48,000; Full time

Job summary

Staffmark Group in Chicago’s West Loop seeks a polished Receptionist/Office Coordinator to be the face of a corporate headquarters. This on-site role covers front desk, guest services, and light office administration, with exposure to leadership and cross-functional teams.

You will welcome visitors, handle calls, manage deliveries, coordinate meeting rooms, restock amenities, and support day-to-day operations to keep the office running smoothly.

Qualifications

• Excellent verbal and written communication.
• Strong customer service and interpersonal skills.
• Professional, dependable, and highly organized.
• Ability to multitask and prioritize in a busy office environment.
• Strong attention to detail and problem-solving abilities.
• Ability to maintain confidentiality and professionalism.
• Comfortable interacting with employees, executives, clients, and visitors.

Responsibilities

• Serve as primary point of contact for visitors, clients, and employees.
• Professionally answer and direct incoming phone calls.
• Welcome guests, coordinate visitor check-ins, notify hosts, and provide exceptional customer service.
• Manage incoming deliveries, shipments, mail, and package distribution.
• Maintain a professional and inviting reception area.
• Track and coordinate office supplies and inventory needs.
• Assist with facility-related requests and building management communications.
• Manage visitor schedules, meeting room reservations, and workspace coordination.
• Support day-to-day office operations to ensure efficiency and organization.
• Help create a positive employee and visitor experience by maintaining shared office spaces.
• Restock breakrooms, refrigerators, coffee stations, and office amenities.
• Ensure conference rooms and meeting areas are fully prepared and presentation-ready.
• Coordinate equipment and resource check-out processes.
• Assist with meeting setups, client visits, and company events.
• Partner with administrative, operations, and leadership teams on special projects and events.

Skills

Verbal & written communication

Customer service

Organization

Multitasking

Confidentiality

Professional demeanor

Interpersonal skills

Tools

Microsoft Office

Job description

Receptionist

Location: Chicago, IL (West Loop) Schedule: On-site Monday-Thursday

Are you a polished, customer-focused professional who enjoys creating a welcoming environment and keeping an office running smoothly? We are seeking a friendly and organized Receptionist/Office Coordinator to serve as the face of a dynamic corporate headquarters in Chicago's West Loop.

Key Responsibilities

Front Desk & Guest Services

• Serve as the primary point of contact for visitors, clients, and employees.
• Professionally answer and direct incoming phone calls.
• Welcome guests, coordinate visitor check-ins, notify hosts, and provide exceptional customer service.
• Manage incoming deliveries, shipments, mail, and package distribution.
• Maintain a professional and inviting reception area.

Office Administration

• Track and coordinate office supplies and inventory needs.
• Assist with facility-related requests and building management communications.
• Manage visitor schedules, meeting room reservations, and workspace coordination.
• Support day-to-day office operations to ensure efficiency and organization.

Hospitality & Workplace Experience

• Help create a positive employee and visitor experience by maintaining shared office spaces.
• Restock breakrooms, refrigerators, coffee stations, and office amenities.
• Ensure conference rooms and meeting areas are fully prepared and presentation-ready.
• Coordinate equipment and resource check-out processes.
• Assist with meeting setups, client visits, and company events.
• Partner with administrative, operations, and leadership teams on special projects and events.

Qualifications

• Excellent verbal and written communication skills.
• Strong customer service and interpersonal skills.
• Professional, dependable, and highly organized.
• Ability to multitask and prioritize in a busy office environment.
• Strong attention to detail and problem-solving abilities.
• Ability to maintain confidentiality and professionalism.
• Comfortable interacting with employees, executives, clients, and visitors.

Preferred Experience

• 1+ year of receptionist, administrative, front desk, or office support experience.
• Proficiency with Microsoft Office (Outlook, Word, Excel, Teams).
• Experience with scheduling, calendar coordination, and office operations is a plus.

Physical Requirements

• Frequent computer and telephone use.
• Ability to lift or carry items up to 25 pounds as needed.

Why You'll Love This Opportunity

• Be the face of a professional and collaborative corporate office.
• Work in a modern West Loop location.
• Gain exposure to leadership teams and cross-functional departments.
• Join a welcoming, team-oriented environment where your contributions make a daily impact.

The base pay range listed reflects what we reasonably expect to offer for this role. Actual pay may vary based on location, experience, and performance. Depending on the position, benefits may include medical, dental, and vision coverage; retirement and savings plans; paid holidays and time off; supplemental insurance; and additional wellness or incentive programs and include anything reportable for federal tax purposes.