Office Manager

dacgu; Fort Montgomery (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

dacgu is looking for a prudent property manager to oversee the direct management of commercial and residential properties in Fort Montgomery, NY. Responsibilities include managing office operations, scheduling, vendor negotiations, and ensuring customer satisfaction. Applicants should have proven experience as an office manager and proficiency in MS Office. A high school degree is required, with added qualifications as a secretary being a plus. This role demands excellent organizational and communication skills, with the ability to prioritize tasks effectively.

Qualifications

• Proven experience as an Office manager, Front office manager or Administrative assistant.
• Knowledge of office administrator responsibilities, systems and procedures.
• Excellent time management skills and ability to multi-task and prioritize work.

Responsibilities

• Serve as the point person for office manager duties.
• Schedule meetings and appointments.
• Organize office operations and procedures.
• Manage office general & administrative budget.

Education

High school degree

Additional qualification as an Administrative assistant or Secretary

Tools

MS Office (MS Excel, MS Outlook)

Email Scheduler

Boomerang

Fax machines

Printers

Job description

We are looking for a prudent property manager to be responsible for the direct management oversight of assigned commercial/residential properties. The goal is to maximize asset value, customer satisfaction and revenue.

If you thrive under stress, we want to talk to you.

Your responsibilities

• Serve as the point person for office manager duties including:
• Schedule meetings and appointments
• Organize the office layout and order stationery and equipment
• Maintain the office condition and arrange necessary repairs
• Partner with HR to update and maintain office policies as necessary
• Organize office operations and procedures
• Coordinate with IT department on all office equipment
• Ensure that all items are invoiced and paid on time
• Manage contract and price negotiations with office vendors, service providers and office lease
• Manage office general & administrative budget, ensure accurate and timely reporting
• Provide general support to visitors
• Assist in the onboarding process for new hires e.g. stationery, hardware and travel arrangements
• Liaise with facility management vendors, including cleaning, catering and security services
• Plan in-house or off-site activities, like parties, celebrations and conferences

Skill sets/Experience we require

• Proven experience as an Office manager, Front office manager or Administrative assistant
• Knowledge of office administrator responsibilities, systems and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Hands on experience with office machines (e.g. fax machines and printers)
• Familiarity with email scheduling tools, like Email Scheduler and Boomerang
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• High school degree; additional qualification as an Administrative assistant or Secretary is a plus