Office Manager

Main Capital Partners; Boston (MA); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Complimentary daily lunch

Boston Back Bay office

Job summary

Main Capital Partners is seeking an Office Manager for our Boston office. You will ensure the office runs smoothly, provide executive support to senior leadership, and coordinate HR administrative tasks to support growth.

The role offers ownership of office operations, event planning, vendor management, and cross-office collaboration with teams in Europe and North America. We value proactive problem-solvers who thrive in a fast-paced environment and care about creating a positive workplace.

Qualifications

• 2+ years of experience in office management, executive support, HR, or related roles.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal abilities.
• Proactive, independent worker with the ability to handle confidential information.

Responsibilities

• Oversee day-to-day operations of the Boston office to maintain an organized, welcoming workplace.
• Provide executive support to senior leadership (calendar, meetings, travel, expense reporting).
• Coordinate HR-related administrative processes (recruiting logistics, onboarding/offboarding).
• Plan and execute internal and external events and meetings.
• Manage office facilities, vendor relationships, and office supplies.
• Support U.S.-based marketing initiatives and cross-border collaboration.

Skills

Office management

Executive support

HR coordination

Travel coordination

Event planning

Tools

Microsoft Office

Job description

Main Capital Partners is a software investor focused exclusively on software and SaaS businesses managing private equity funds across Northwestern Europe and North America. With more than 20 years of experience, we partner closely with management teams to accelerate profitable growth and build well-positioned software companies.

Today, Main manages approximately $14 billion in assets and has completed more than 300 software investments. Our team of professionals operates from North America and Europe including offices in The Netherlands, Belgium, Germany, Nordics, France, and the UK.

About the Role

We're looking for a proactive, organized, and service-oriented Office Manager to join our growing Boston office.

As the Office Manager, you'll play a central role in the success of our team by ensuring our office operates efficiently while creating an exceptional experience for employees, visitors, candidates, and business partners. You'll oversee the day-to-day operations of the office, provide executive support to senior leadership, coordinate HR-related administrative processes, plan office events, and serve as the go-to resource for everything that keeps our workplace running smoothly.

This is a highly visible role with the opportunity to make a meaningful impact across every aspect of the Boston office. If you're someone who enjoys taking ownership, solving problems, building relationships, and creating a positive workplace culture, we'd love to hear from you.

What You'll Do

As our Office Manager, you'll wear many hats and have the opportunity to make an impact across the business. Your responsibilities will include:

• Overseeing the day-to-day operations of the Boston office, ensuring an organized, efficient, and welcoming workplace.
• Providing executive support to senior leadership, including calendar management, meeting coordination, domestic and international travel arrangements, expense reporting, and administrative support.
• Coordinating recruiting logistics, screening candidates, scheduling interviews, onboarding and offboarding employees, and supporting HR-related administrative processes.
• Planning and executing internal and external events, including team celebrations, executive visits, board meetings, recruiting events, and client meetings.
• Managing office facilities, workplace services, office supplies, kitchen operations, mail, deliveries, and building management relationships.
• Managing vendor relationships, office purchasing, invoices, and contracts to support daily office operations.
• Coordinating conference rooms, meeting logistics, catering, and presentation materials for internal and external meetings.
• Supporting U.S.-based marketing initiatives and collaborating with colleagues across our international offices on cross-functional projects.
• Serving as the primary point of contact for employees, candidates, visitors, vendors, and external partners, ensuring a professional and welcoming experience.
• Identifying opportunities to improve office operations, streamlining administrative processes, and enhancing the overall employee experience.

What We're Looking For

We're looking for someone who enjoys taking ownership, thrives in a fast-paced environment, and takes pride in creating an exceptional workplace.

You'll be successful in this role if you:

• Have 2+ years of experience in office management, executive support, HR, workplace operations, hospitality, or a similar role.
• Are highly organized with exceptional attention to detail.
• Can confidently manage multiple priorities while maintaining a high level of accuracy.
• Have outstanding communication and interpersonal skills.
• Are proactive, resourceful, and comfortable working independently.
• Enjoy supporting others and creating a positive workplace experience.
• Handle confidential information with professionalism and discretion.
• Are proficient in Microsoft Office and comfortable learning new systems and technology.

Why Join Main?

At Main, you'll join a collaborative, entrepreneurial team where your work has a direct impact on the success of our Boston office. You'll have the opportunity to take ownership of meaningful projects, work closely with colleagues across Europe and North America, and grow your career with a dynamic software-focused private equity firm.

We offer:

• Comprehensive medical, dental, and vision insurance
• 401(k)
• Complimentary daily lunch
• A beautiful office in Boston's Back Bay
• A collaborative culture with opportunities for professional growth

Interested?

If you're looking for a role where you'll have the opportunity to make a meaningful impact while supporting a growing international team, we'd love to hear from you.