Office Manager

Main Capital Partners B.V.; Boston, Northern (MA, KY); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k)

Free daily lunch

Office in Back Bay Boston

Career growth opportunities

Job summary

Main Capital Partners in Boston is seeking a proactive Office Manager to support our fast-growing team. You will oversee day-to-day operations, ensure an organized, welcoming workplace, and provide executive support to senior leadership.

This role involves coordinating HR administrative processes, planning events, managing facilities and vendor relationships, and collaborating with cross-border teams to create a positive, productive office environment.

Qualifications

• 2+ years of experience in office management, executive support, HR, or related operations.
• Strong organizational skills and detail orientation.
• Excellent communication and interpersonal abilities.
• Proactive, resourceful, and able to work independently.
• Experience supporting leadership and coordinating cross-functional projects.

Responsibilities

• Oversee day-to-day operations of the Boston office, ensuring an organized, welcoming workplace.
• Provide executive support to senior leadership, including calendar management, meetings, travel, and expenses.
• Coordinate recruiting logistics, onboarding/offboarding, and HR administrative tasks.
• Plan and execute internal and external events, from team celebrations to client meetings.
• Manage facilities, vendor relationships, office supplies, and office services.
• Handle office purchasing, invoices, and contracts to support daily operations.
• Coordinate conference rooms, catering, and presentation materials for meetings.
• Support US-based marketing initiatives and collaborate with international offices.

Skills

Office management

Executive support

HR administration

Hospitality

Communication

Tools

Microsoft Office

Job description

To strengthen the fast-growing operation in our Boston office, we are looking for a proactive, organized, and service-oriented Office Manager to join our growing Boston office.

As the Office Manager, you’ll play a central role in the success of our team by ensuring our office operates efficiently while creating an exceptional experience for employees, visitors, candidates, and business partners. You’ll oversee the day-to-day operations of the office, provide executive support to senior leadership, coordinate HR-related administrative processes, plan office events, and serve as the go-to resource for everything that keeps our workplace running smoothly.

This is a highly visible role with the opportunity to make a meaningful impact across every aspect of the Boston office. If you’re someone who enjoys taking ownership, solving problems, building relationships, and creating a positive workplace culture, we’d love to hear from you.

What You'll Do

As our Office Manager, you’ll wear many hats and have the opportunity to make an impact across the business. Your responsibilities will include:

• Overseeing the day-to-day operations of the Boston office, ensuring an organized, efficient, and welcoming workplace.
• Providing executive support to senior leadership, including calendar management, meeting coordination, domestic and international travel arrangements, expense reporting, and administrative support.
• Coordinating recruiting logistics, screening candidates, scheduling interviews, onboarding and offboarding employees, and supporting HR-related administrative processes.
• Planning and executing internal and external events, including team celebrations, executive visits, board meetings, recruiting events, and client meetings.
• Managing office facilities, workplace services, office supplies, kitchen operations, mail, deliveries, and building management relationships.
• Managing vendor relationships, office purchasing, invoices, and contracts to support daily office operations.
• Coordinating conference rooms, meeting logistics, catering, and presentation materials for internal and external meetings.
• Supporting U.S.-based marketing initiatives and collaborating with colleagues across our international offices on cross-functional projects.
• Serving as the primary point of contact for employees, candidates, visitors, vendors, and external partners, ensuring a professional and welcoming experience.
• Identifying opportunities to improve office operations, streamlining administrative processes, and enhancing the overall employee experience.

What We're Looking For

We’re looking for someone who enjoys taking ownership, thrives in a fast-paced environment, and takes pride in creating an exceptional workplace.

You’ll be successful in this role if you:

• Have 2+ years of experience in office management, executive support, HR, workplace operations, hospitality, or a similar role.
• Are highly organized with exceptional attention to detail.
• Can confidently manage multiple priorities while maintaining a high level of accuracy.
• Have outstanding communication and interpersonal skills.
• Are proactive, resourceful, and comfortable working independently.
• Enjoy supporting others and creating a positive workplace experience.
• Handle confidential information with professionalism and discretion.
• Are proficient in Microsoft Office and comfortable learning new systems and technology.
• Managing vendor relationships, office purchasing, invoices, and contracts to support daily office operations.
• Coordinating conference rooms, meeting logistics, catering, and presentation materials for internal and external meetings.
• Supporting U.S.-based marketing initiatives and collaborating with colleagues across our international offices on cross-functional projects.
• Serving as the primary point of contact for employees, candidates, visitors, vendors, and external partners, ensuring a professional and welcoming experience.
• Identifying opportunities to improve office operations, streamlining administrative processes, and enhancing the overall employee experience.

About Main Capital Partners

Main Capital Partners is a software investor focused exclusively on software and SaaS businesses managing private equity funds across Northwestern Europe and North America. With more than 20 years of experience, we partner closely with management teams to accelerate profitable growth and build well-positioned software companies.

Today, Main manages approximately $14 billion in assets and has completed more than 300 software investments. Our team of professionals operates from North America and Europe including offices in The Netherlands, Belgium, Germany, Nordics, France, and the UK.

Why Join Main?

At Main, you’ll join a collaborative, entrepreneurial team where your work has a direct impact on the success of our Boston office. You’ll have the opportunity to take ownership of meaningful projects, work closely with colleagues across Europe and North America, and grow your career with a dynamic software-focused private equity firm.

We offer:

• Comprehensive medical, dental, and vision insurance
• 401(k)
• Complimentary daily lunch
• A beautiful office in Boston’s Back Bay
• A collaborative culture with opportunities for professional growth