Executive Assistant - $90k - $110K

Incendia Partners; Boston (MA); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

100% Company Paid Health Insurance

Generous Bonus

Profit Sharing

Job summary

A prestigious investment firm in Boston is seeking a Senior Staffing Partner to support 4 Partners. The ideal candidate will have 4-6 years of experience as an Executive Assistant within financial services, showcasing exceptional communication, organizational skills, and a Bachelor's degree. The role offers a salary of $90k - $110k plus bonuses and 100% paid health insurance.

Qualifications

• 4-6 years of Executive Assistant experience supporting senior executives.
• Ability to manage busy calendars and high-level communications.
• Experience in financial services or related industries is preferred.

Responsibilities

• Provide seamless administrative support to executives.
• Coordinate complex meetings and events.
• Prepare, reconcile, and submit expense reports.

Skills

Attention to detail

Communication skills

Organizational abilities

Proficiency in Microsoft Office

Education

Bachelor's Degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Direct message the job poster from Incendia Partners

Senior Staffing Partner | Incendia Partners

Salary $90k - $110K + Generous Bonus + Profit Sharing

100% Company Paid Health Insurance

We have partnered with a prestigious Boston-based Investment firm to identify an exceptional Executive Assistant to support 4 Partners. This is a unique opportunity to join a top-tier investment environment where professionalism, precision, and energy are key.

We’re seeking a polished, proactive, and resourceful Executive Assistant with 4-6 years of experience supporting senior level executives within financial services, consulting, PE or BioTech industries. This individual will be the go-to person for managing busy calendars, high-level communications, travel, and events.

Key Responsibilities

• Provide seamless administrative support: Maintain executives’ calendars and coordinate all aspects of appointments, meetings, receptions, events and video/conference calls; maintain frequently-changing calendars with accuracy and precision
• Independently and efficiently coordinate complex meetings involving senior level internal and external participants including clients, regulators and vendor partners
• Exercise discretion in committing the executives’ time and evaluating needs
• Prepare, reconcile and submit expense reports
• Serve as a liaison between the executives, their teams and executive partners.
• Determine priority of matters of attention for the executives
• Keep the executives advised of time-sensitive and priority issues
• Prepare a variety of materials on a daily weekly or monthly basis such as meeting handouts and meeting agendas
• Exercise professionalism, discretion and judgment in handling sensitive and confidential financial, legal and company information
• Work collaboratively with others across multiple business lines and geographies

Ideal Candidate Will Have

• 4-6 years of Executive Assistant experience supporting senior executives
• A collaborative, energetic, and service-oriented mindset
• Bachelor's Degree (required)
• Exceptional verbal and written communication skills
• Outstanding attention to detail and organizational abilities
• Proficiency in Microsoft Word, Excel, and PowerPoint; CRM and social media platform experience is a plus
• $90K - $110K salary based on experience
• Generous annual performance bonus + Profit Sharing
• Full medical, dental, and vision coverage
• Exposure to top-tier executives and a dynamic, high-performance team culture

To Apply

Please submit your resume directly via LinkedIn or reach out to [e-mail]

#LI-HR1

#ZR

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Venture Capital and Private Equity Principals, Business Consulting and Services, and Financial Services

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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