Office Manager

Newport Pacific Capital Co Inc; Azusa (CA); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Comprehensive benefits

Job summary

Newport Pacific Capital Co Inc is seeking a full-time Office Manager to support residents at a Azusa, CA community. You will collect rents, process applications, and prepare tenancy contracts, ensuring a smooth move-in/move-out process.

The role requires experience in property management, knowledge of fair housing, strong communication, and attention to detail. You will supervise inspections, coordinate bids, and assist with budget controls while delivering responsive resident service.

Qualifications

• Experience in property management or related field.
• Knowledge of fair housing and tenancy laws.
• Strong written and verbal communication and attention to detail.
• Experience with Rent Manager software is preferred.

Responsibilities

• Collect and deposit rent payments and perform data entry.
• Process tenancy applications and coordinate move-ins/move-outs.
• Prepare tenancy contracts and sign-off documents.
• Conduct routine inspections and address deficiencies.
• Respond to resident complaints with empathy and urgency.
• Solicit bids and oversee third-party contractor work.
• Assist in budget adherence and expense tracking.
• Handle emergencies and after-hours issues as needed.

Skills

Property management

Fair housing

Communication

Attention to detail

Budgeting

Tools

Rent Manager software

Job description

For over 40 years, Newport Pacific has been a recognized leader in manufactured housing, RV resort, and apartment community management. Headquartered in Newport Beach, CA, we operate more than 100 communities in ten states across the U.S. We treat our residents not just as our livelihood, but as our neighbors, and we take pride in the fact that we are not an impersonal corporation, but rather a small company of incredibly talented people who are honored to serve our communities and our clients.We are currently looking for a full-time Office Manager who will be passionate about working with the residents of 109 mobile home spaces and 13 RV spaces located in Azusa, CA.Under the direction of a Regional Manager, day-to-day tasks may include, but are not limited to:Ensure a clean, safe, and code-compliant environment.Uphold and value every resident’s right to peaceful enjoyment of their homesite and the community.Collect and deposit rent payments and perform all related data entry and bookkeeping tasks.Control expenditures by staying within the constraints of the approved budget.Process applications for tenancy and facilitate a seamless move-in/move-out process.Prepare tenancy contracts and corresponding documents and present them for signing.Perform routine inspections and take corrective action for deficiencies.Handle resident complaints with urgency and empathy.Recognize and address maintenance needs.Solicit third-party contractor bids and oversee third-party projects.Effectively respond to urgent/emergencies that sometimes occur outside of normal business hours.Other unspecified reasonable tasks as assigned by a supervisor to ensure the smooth and efficient operation of the community.Desired skills & experience:Property Management experience and/or professional expertiseWorking knowledge of fair housing and landlord/tenancy lawsExcellent written and verbal communication skillsStrong attention to detailRent Manager software preferredCompensation:A comprehensive benefits package after successful completion of an introductory period.To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed above represent the knowledge, skill, and ability required and are not an exhaustive list of all duties, responsibilities, or qualifications associated with this job.At Newport Pacific Capital, we believe our success is derived from the diverse perspectives of our employees and an inclusive environment that encourages collaboration and creativity. We are committed to maintaining an atmosphere where people thrive by being themselves and are thereby inspired to do great things for our company and our clients. We are proud to be an equal opportunity employer that treats all applicants uniformly without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information, political affiliation, military service, or other characteristics protected by local, state, and federal laws. All recruitment and hiring decisions, appraisal systems, promotions, training, and career development programs are based on merit, qualifications, and the needs of our business. As an Equal Opportunity Employer, we welcome and encourage all applicants.