Office Manager

Round Rock; Austin, Northern (TX, KY); Hybrid; USD 38,000 - 48,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Care

Short Term Disability Insurance

Long Term Disability Insurance

Paid time off

Job summary

IPsoft seeks an entry-level administrative professional to support a fast-growing office in Austin. The role covers front desk duties, greeting visitors, scheduling, and handling communications. You will also coordinate office events and provide general office support to ensure smooth operations.

Ideal candidates hold a Bachelor's degree and possess strong MS Office skills, keen attention to detail, and excellent communication abilities to interact with staff at all levels.

Qualifications

• Bachelor's degree required.
• Proficiency in calendars, word processing, and spreadsheets (Outlook, Word, Excel, Access, PowerPoint).
• Strong attention to detail, deadlines, and handling confidential information.
• Excellent written and verbal communication; poised and diplomatic.

Responsibilities

• Answer all incoming calls, route calls, record and dispense messages.
• Welcome and announce visitors; manage front desk.
• Schedule appointments; maintain calendars.
• Print and bind meeting materials; client mailings and exec presentations.
• Arrange catering for office meetings; general admin duties.
• Maintain front desk in a neat, professional manner.

Skills

Communication skills

Calendar management

Attention to detail

Education

Bachelor's Degree

Tools

MS Outlook

Word

Excel

Access

PowerPoint

Job description

IPsoft automates IT and business processes for enterprises across a wide range of industries. Through our portfolio of world leading autonomic and cognitive solutions we provide services that deliver clear outcomes and allow our clients to secure competitive advantage. Headquartered in New York City, IPsoft has offices in 14 countries across the world and serves more than 500 of the world’s leading brands directly as well as more than half of the largest global IT services providers.

Job Description

A great entry level opportunity in one of our fastest growing offices!

Responsibilities:

• Answer all incoming calls, route calls, record and dispense messages
• Welcome and announce all visitors, clients and other guests
• Schedule appointments, maintain and update appointment calendars.
• Responsible for printing and binding meeting paperwork, client mailings and executive presentations.
• Arrange caterings for office meetings
• General administrative and computer tasks, such as faxing, mailings, copying, collating, word processing, inventory, ordering office supplies, office maintenance.
• Maintain the front desk in a neat and professional manner at all times.

Event Planning:

• Consult with customers and vendors to determine objectives and requirements for the coordination of happy hour events, Anniversary Parties and Holiday Events
• Monitor event activities to ensure compliance with IPsoft standards, satisfaction of staff, and resolution of any problems that arise.
• Conduct post-event evaluations to determine how future events could be improved.

Qualifications

• Bachelor's Degree required
• Excellent knowledge of a variety of computer software applications in maintaining calendars, word processing, spreadsheets (MS Outlook, Word, Excel, Access, PowerPoint).
• Strong attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
• Ability to handle sensitive and confidential information and situations.
• High level of demonstrated poise, tact and diplomacy.
• Strong written and verbal communication skills.
• Interact and communicate with individuals at all levels in the organization.

Additional Information

• Medical Insurance, Dental Insurance and Vision Care
• Short Term and Long Term Disability Insurance
• Paid time off

This position offers incredible opportunity to grow in human resources, project management, account management, customer service or business performance fields within IPsoft!