Office Manager

Channel Dynamics

Golden (CO)

On-site

USD 50,000 - 70,000

Full time

14 days+

Get more replies from employers

Send a job-specific resume in minutes.

Benefits offered by this job

Unlimited PTO

401(k) savings program with employer match

Free Epic Pass

Access to on-site gym

Team lunches and off-sites

Job summary

Channel Dynamics, located in Golden, Colorado, is seeking an Office Manager to oversee day-to-day operations. This role involves managing consultant payments, scheduling, travel logistics, and maintaining an organized office environment. The ideal candidate is highly organized, dependable, and proactive, with experience in office management or operations and a focus on detail. Benefits include unlimited PTO, a 401(k) savings program with employer match, and team activities.

Qualifications

Experience in office management or operations role.
Strong organizational skills and ability to manage multiple priorities.
Exceptional attention to detail and follow-through.

Responsibilities

Own day-to-day office operations and logistics.
Manage executive calendars and internal scheduling.
Coordinate travel logistics and manage expenses.

Skills

Office management

Organizational skills

Problem-solving

Attention to detail

Interpersonal presence

Travel coordination

Job description

Reporting To: Cameron Boland (Head of Operations)

About Channel Dynamics

Channel Dynamics is a fast-growing, entrepreneurial research firm and an established leader in primary research for top institutional investors. We deliver differentiated, thoughtful, and fully compliant insights to a select group of private and public equity investors. Our analysts work closely with clients to produce high-impact market intelligence, supported by tech-enabled, AI-informed tools that enhance depth, speed, and decision-making.

We are a lean, high-performing team that moves quickly, holds ourselves to a high standard, and takes genuine pride in the quality of our work. As we continue to scale, we are investing in the operational foundation that allows our research teams to do their best work, and the Office Manager is central to that.

The Role

We are looking for a highly organized, proactive, and dependable Office Manager to own the day-to-day operations of Channel Dynamics. This is a broad role that sits at the intersection of administration, finance, and operations. In this role, you will touch everything from consultant payments and expense reconciliation to travel coordination, scheduling, food delivery, and fielding requests from across the team. The right person is a natural problem-solver who takes pride in keeping things running smoothly and creates an environment where the rest of the team can focus on their work.

What You Will Own

Manage end-to-end processing of all consultant and expert payments accurately and on time
Maintain a clean, up-to-date log of all consultant payments
Liaise with the research team to confirm call activity and verify payment eligibility before processing
Flag and resolve any discrepancies or missing information before payments are issued

Administration & Scheduling

Manage and maintain executive calendars, scheduling internal and external meetings with accuracy and forward planning
Serve as a point of coordination for internal team scheduling, all-hands meetings, and firm-wide calendar management
Prepare meeting materials, agendas, and follow-up notes as needed
Draft and manage routine correspondence and communications on behalf of leadership
Maintain organized filing systems for contracts, invoices, HR documents, and operational records
Support leadership with ad hoc administrative tasks and special projects as they arise

Travel Coordination

Own all travel logistics for the team, including flights, hotels, ground transportation, and itineraries
Manage travel bookings cost-effectively and in line with company policy
Prepare detailed travel itineraries and proactively manage any changes or disruptions
Track and reconcile travel expenses and ensure timely reimbursement processing

Office Management

Serve as the primary point of contact for all office operations. This includes vendors, building management, supplies, and equipment
Maintain a well-organized, professional office environment that reflects the Channel Dynamics brand
Manage office supply inventory and place orders proactively to avoid any disruptions
Coordinate workspace setup and building access for new hires as part of the onboarding process
Liaise with building management and external vendors, holding them accountable to agreed standards
Ensure the office is consistently clean, tidy, and well-presented throughout the working day
Manage relationships with cleaning vendors and maintain quality standards
Proactively address any hygiene or maintenance issues, escalating as needed
Create a welcoming environment for employees, clients, and visitors at all times

Ideal Candidate

We are looking for someone who is organized, reliable, and energized by the prospect of owning a broad operational role in a fast-paced environment. You are the kind of person who anticipates problems before they arise, follows through on every detail, and takes genuine pride in making the office run seamlessly.

Experience in office management, executive assistance, or a broad operations role
Exceptional attention to detail, you catch things others miss and follow through without being reminded
Strong organizational skills with the ability to manage multiple priorities and shifting deadlines simultaneously
Comfortable working with spreadsheets and basic financial records, including expenses, invoices, and payments
Experience managing executive calendars and coordinating complex travel logistics
A proactive, ownership mindset, you don’t wait to be asked, and you find a way to get things done
Professional, warm, and polished interpersonal presence in the office
Experience in a fast-paced, high-growth professional services or financial services environment is a strong plus

Why Channel Dynamics

This is an opportunity to be the operational backbone of a growing firm at a genuinely exciting stage of its journey. You will work directly alongside leadership, have real ownership from day one, and play a meaningful role in shaping how Channel Dynamics operates as we scale. We are a team that moves fast, holds a high bar, and takes care of the people who help us get there.

Work directly with senior leadership and have visibility across the entire business
Own a broad, meaningful role with genuine responsibility from your first week
Be part of a high-performing, collaborative team that values accountability and excellence
Competitive compensation with strong bonus potential tied to company and individual performance
Opportunity for accelerated growth as the firm continues to scale

Our main offices are located in Golden, Colorado, just west of Denver, offering the opportunity to build a strong career foundation while enjoying the Rockies and maintaining a balanced lifestyle.