Office Manager

Workforcesystem; Abilene, Northern (TX, KY); Hybrid; USD 54,000 - 62,000; Full time

Job summary

Workforce Solutions of West Central Texas Board is seeking an organized administrative professional to support office operations in Abilene, TX. The role covers facilities coordination, purchasing, accounts payable, and HR-related tasks.

You will assist recruitment, onboarding/offboarding, vendor management, and maintenance of confidential personnel records in a full-time role with a competitive benefits package.

Qualifications

• Experience in office administration, human resources, purchasing, accounts payable, facilities coordination, or related administrative function.
• Highly organized and able to manage multiple priorities.
• Professional and discreet when handling confidential information.

Responsibilities

• Coordinate office operations, facilities, vendors, supplies, equipment, and building access.
• Track recurring expenses, subscriptions, and administrative purchases.
• Coordinate recruitment, applicant tracking, interviews, hiring documentation, and background processes.
• Support employee onboarding and offboarding.
• Track training, certifications, evaluations, and other personnel requirements.
• Maintain confidential personnel records and administrative resources.

Skills

Highly organized

Attention to detail

Professional interaction

Problem solving

Independent work

Confidentiality

Microsoft 365 proficiency

Tools

Microsoft 365

Job description

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Office & Facilities

• Coordinate office operations, facilities, vendors, supplies, equipment, and building access.
• Keep the workplace organized, functional, and professional.
• Coordinate maintenance, service requests, office logistics, and administrative needs

Purchasing & Accounts Payable:

• Coordinate purchasing requests, purchase orders, invoices, and vendor documentation.
• Track recurring expenses, subscriptions, and administrative purchases.
• Work with staff, vendors, and fiscal personnel to resolve issues and keep processes moving.
• Coordinate recruitment, applicant tracking, interviews, hiring documentation, and background processes.
• Support employee onboarding and offboarding.
• Track training, certifications, evaluations, and other personnel requirements.
• Maintain confidential personnel records and administrative resources.

What We're Looking For:

• Highly organized and able to manage multiple priorities.
• Detail-oriented and committed to accuracy.
• Professional and approachable when working with employees, leadership, applicants, and vendors.
• A problem-solver who can identify what needs to be done and take appropriate action.
• Comfortable working independently while knowing when to ask questions or escalating an issue.
• Trustworthy and discreet when handling confidential information.
• Comfortable learning and using Microsoft 365 and other organizational systems.

Experience:

A combination of education, training, and professional experience that demonstrates the ability to successfully perform the position is required. Experience in office administration, human resources, purchasing, accounts payable, facilities coordination, or a related administrative function is preferred.

Please Note:

• A completed Board application is required.
• Do not submit a résumé with your application or in place of the required application.

Employment Information:

The Region XIV Education Service Center serves as the employer of record for Workforce Solutions of West Central Texas Board staff. Employees participate in the Teacher Retirement System (TRS) and receive a competitive benefits package. This is a full-time, regular position with an annual salary of $54,000–$62,000, depending on qualifications and experience.

Join our team and help increase awareness of workforce opportunities, connect communities to resources, and support meaningful career pathways across West Central Texas!

Workforce Solutions of West Central Texas Board is an EEO/Drug-Free/Smoke-Free Workplace.

Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities.