Executive Office Manager

Workforce Solutions Borderplex; El Paso (TX); On-site; USD 70,000 - 75,000; Full time

Job summary

Workforce Solutions Borderplex is seeking an Executive Office Manager to support the CEO and executive leadership, coordinate Board governance, and drive strategic projects with stakeholders across the region. This role requires high judgment, discretion, and the ability to manage competing priorities in a fast-paced environment.

The ideal candidate holds a related Bachelor's degree with governance or public administration experience, and is proficient in Microsoft 365, communications, and

Qualifications

• Bachelor's degree preferred; equivalent combination of education and experience may be considered.
• Experience supporting executives, Boards, governance functions, project management, or public administration preferred.
• Experience working with multiple stakeholders and managing complex priorities.

Responsibilities

• Support the CEO and executive leadership with daily operations and strategic priorities.
• Coordinate Board and committee meetings, agendas, materials, and minutes.
• Maintain governance records and support compliance requirements.
• Manage executive communications, reports, presentations, and correspondence.
• Coordinate special projects and cross-functional initiatives.
• Support legislative, community, and stakeholder engagement efforts.
• Build and maintain relationships with Board members, elected officials, staff, vendors, and community partners.
• Conduct research, data analysis, and process improvement initiatives.
• Coordinate meetings, events, and executive office activities.
• Perform related duties as assigned.

Skills

Executive support

Board governance

Project management

Stakeholder engagement

Microsoft 365

Discretion/confidentiality

Communication skills

Research & analysis

Governance practices

Independent work

Education

Bachelor's degree preferred in Business Administration/Public Administration/Communications/Political Science

Tools

Microsoft 365

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Executive Office Manager

Full Time Professional El Paso, TX, US

3 days ago Requisition ID: 1070

Salary Range: $70,000.00 To $75,000.00 Annually

Job Title:

Executive Office Manager

Job Family:

Executive

Department/Group:

Executive

Job Code/ Req#:

B23/1575

Location:

Travel Required:

Some travel in the WSB region (West Texas) and the state.

Level/Salary Range:

$70,000 - $75,000

Position Type:

Exempt, Full-time

Job Description

Workforce Solutions Borderplex is one of 28 public workforce development boards in Texas serving the six-county Borderplex region.

We are a non-profit opportunity incubator, personalizing the career path and connecting the right people to the right positions. With the tools, programs, and services we provide, we know you can do anything you put your heart into. Our organization and its initiatives have been recognized and awarded by the Texas Workforce Commission for our innovative approach to assisting employers and job seekers.

WSB serves in the spirit of community support. What we do is so important, but we don’t do it alone. We serve the regional business community. Our mission is to help them grow stronger so they can create better jobs. We also prepare people to fill those jobs and achieve a sustaining and fulfilling career.

WSB exhibits a growth mindset. We seek individuals who buy into this mission and lead by example by being good stewards of our financial resources, work efficiently to stretch our resources, and support the organization and its community partners so we can collectively elevate the regional economy. Our values include transparency, innovation, accountability, research-driven, impact-driven, integrity, collaboration, and empathy. Join this high-performing team and support a thriving regional economy!

SUMMARY/OBJECTIVE

The Executive Office Manager (EOM) serves as a trusted partner to the CEO and executive leadership, ensuring the efficient operation of the executive office through executive support, Board governance administration, strategic project coordination, and stakeholder engagement. This position works closely with Board members, elected officials, community partners, vendors, and staff to support organizational priorities, governance activities, legislative initiatives, and executive decision-making. The role requires strong judgment, discretion, professionalism, and the ability to manage multiple priorities in a fast-paced environment with a high degree of independence.

Role and Responsibilities

Depending on organizational needs, may:

• Support the CEO and executive leadership with daily operations and strategic priorities.
• Coordinate Board and committee meetings, agendas, materials, and minutes.
• Maintain governance records and support compliance requirements.
• Manage executive communications, reports, presentations, and correspondence.
• Coordinate special projects and cross-functional initiatives.
• Support legislative, community, and stakeholder engagement efforts.
• Build and maintain relationships with Board members, elected officials, staff, vendors, and community partners.
• Conduct research, data analysis, and process improvement initiatives.
• Coordinate meetings, events, and executive office activities.
• Perform related duties as assigned.

Experience and Education Requirements

• Bachelor's degree in Business Administration, Public Administration, Communications, Political Science, or a related field preferred. An equivalent combination of education and experience may be considered.
• Experience supporting executives, Boards, governance functions, project management, or public administration preferred.
• Experience working with multiple stakeholders and managing complex priorities.

KNOWLEDGE, SKILLS, ABILITIES

• Knowledge of executive office operations and governance practices.
• Strong organizational, communication, and project management skills.
• Ability to exercise sound judgment and maintain confidentiality.
• Ability to work independently and manage competing priorities.
• Strong research, analytical, and problem-solving skills.
• Ability to build effective relationships with diverse stakeholders.
• Proficiency in Microsoft 365 and other business applications.
• Professionalism, diplomacy, adaptability, and attention to detail.

JOB SPECIFIC COMPETENCIES

• Attention to Detail: Ensures information is complete and accurate; follows up with others to ensure that agreements and commitments have been fulfilled.
• Data Gathering & Analysis: Seeks or collects and synthesizes information from a variety of stakeholders and sources in an objective, unbiased manner to reach a conclusion, goal, or judgment, and to enable strategic and leadership decision making.
• Problem Solving: Identifies problems and uses logic, judgment, and data to evaluate alternatives and recommend solutions to achieve the desired organizational goal or outcome.
• Decision Quality: Makes sound decisions that take into account objectives, risks, implications, and agency and governmental regulations.
• Planning & prioritization: Plans and organizes work activities; manages several tasks at once.
• Adaptability: Adapts quickly to change and easily considers new approaches.
• Innovation: Develops new insights into situations and applies different and novel solutions to make improvements.
• External & Organizational Awareness: Identifies and understands how internal and external issues (e.g., economic, political, social trends) impact the work of the organization.

GENERAL/ORGANIZATIONAL COMPETENCIES

• Quality/Compliance: Achieving a standard of excellence with our work processes and outcomes, honoring the organization’s policies and all regulatory requirements
• Customer focus: Striving for high customer satisfaction, going out of our way to be helpful and pleasant, making it as easy as possible on the customer rather than our department or the organization.
• Communication: Balancing listening and talking, speaking, and writing clearly and accurately, influencing others, keeping others informed
• Collegiality/Collaboration: Being helpful, respectful, approachable, and team-oriented, cooperating with others, inside and outside the organization, to accomplish objectives to build and maintain mutually beneficial partnerships, leverage information, and achieve results.
• Initiative: Taking ownership of our work, doing what is needed without being asked, following through
• Efficiency: Planning ahead, managing time well, being on time, being cost conscious, thinking of better ways to do things
• Continuous Learning & Self Development: Being receptive to feedback, willing to learn, embracing continuous improvement, and proactively investigating new perspectives, approaches, and behaviors.
• Integrity/Transparency: Upholds social, ethical, and organizational norms and values; firmly adhere to codes of conduct and ethical principles; behaves consistently and is open, honest, and trustworthy; acts without consideration of personal gain.

Additional Notes

Must possess a valid driver’s license and meet requirements to be included as an authorized driver on the Workforce Solutions Borderplex Commercial Package Policy as stipulated by the insurance carrier. Successful clearance of local and/or state background checks.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice based on business needs.

EEO/ADA

Workforce Solutions Borderplex provides equal employment opportunities to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.