Executive Operations Coordinator

Abilene Regional Growth Alliance; Abilene, Northern (TX, KY); Hybrid; USD 50,000 - 58,000; Full time

Job summary

Workforce Solutions of West Central Texas Board is seeking an Executive Operations Coordinator to support the CEO and senior leadership. You will manage calendars, coordinate travel, prepare reports and agendas, and track deadlines to ensure timely follow‑ups.

You’ll coordinate Board and committee meetings, maintain records, and support governance, strategic planning, and cross‑department initiatives while handling confidential information with discretion and professionalism.

Qualifications

• Degree in Business Administration, Public Administration, Communications, Office Administration, or related field.
• 3–5 years of progressively responsible experience.
• Experience preparing agendas, meeting packets, minutes, or governance-related materials.
• Knowledge of the Texas Open Meetings Act preferred.

Responsibilities

• Coordinate calendars, meetings, travel, correspondence, and day-to-day executive office needs.
• Prepare reports, presentations, agendas, briefing materials, and communications.
• Track priorities, projects, deadlines, and action items to ensure timely follow-up.
• Handle confidential and sensitive information with professionalism and discretion.
• Coordinate Workforce Development Board and committee meetings, including agendas, meeting packets, logistics, and records.
• Maintain Board appointments, committee assignments, training, attendance, and term information.
• Serve as a key administrative contact for Board members.
• Support governance, strategic planning, Board development, and other Board-related activities.
• Help coordinate projects and initiatives involving multiple departments and stakeholders.
• Maintain organizational calendars and key timelines.
• Communicate and follow up with staff, Board members, community partners, elected officials, and other stakeholders.
• Develop and maintain administrative processes and systems that help the organization operate effectively.

Skills

Highly organized

Strong communicator

Professional

Detail-oriented

Microsoft Office

Education

BA/BS in Business Administration or related field

Tools

Microsoft Office

Job description

Workforce Solutions of West Central Texas Board is looking for a highly organized, dependable, and professional Executive Operations Coordinator to support our Chief Executive Officer, executive leadership team, and Workforce Development Board.

This is a great opportunity for someone who enjoys keeping things organized, working with leadership, coordinating meetings and projects, and making sure important details and deadlines don't get missed.

What You'll Do

Coordinate calendars, meetings, travel, correspondence, and day-to-day executive office needs.

Prepare reports, presentations, agendas, briefing materials, and communications.

Track priorities, projects, deadlines, and action items to ensure timely follow-up.

Handle confidential and sensitive information with professionalism and discretion.

Support Board Governance

Coordinate Workforce Development Board and committee meetings, including agendas, meeting packets, logistics, and records.

Maintain Board appointments, committee assignments, training, attendance, and term information.

Serve as a key administrative contact for Board members.

Support governance, strategic planning, Board development, and other Board-related activities.

Coordinate Across the Organization

Help coordinate projects and initiatives involving multiple departments and stakeholders.

Maintain organizational calendars and key timelines.

Communicate and follow up with staff, Board members, community partners, elected officials, and other stakeholders.

Develop and maintain administrative processes and systems that help the organization operate effectively.

What We're Looking For

We're looking for someone who is:

Highly organized and able to manage multiple priorities at once.

Professional and dependable, with strong follow-through.

A strong written and verbal communicator.

Comfortable working with executives, Board members, community partners, and other stakeholders.

Able to use good judgment and discretion when handling confidential information.

Detail-oriented and able to anticipate needs before they become problems.

Comfortable coordinating meetings, projects, deadlines, and competing priorities.

Proficient with Microsoft Office and business technology systems.

Preferred Qualifications

Degree in Business Administration, Public Administration, Communications, Office Administration, or a related field.

3–5 years of progressively responsible experience.

Experience preparing agendas, meeting packets, minutes, official records, or governance-related materials.

Knowledge of the Texas Open Meetings Act and related practices is preferred.

Employment Information

The Region XIV Education Service Center serves as the employer of record for Workforce Solutions of West Central Texas Board staff. Employees participate in the Teacher Retirement System (TRS) and receive a competitive benefits package. This is a full‑time, regular position with an annual salary of $50,000-58,000 , depending on qualifications and experience.

Join our team and help increase awareness of workforce opportunities, connect communities to resources, and support meaningful career pathways across West Central Texas!?

Workforce Solutions of West Central Texas Board is an EEO/Drug-Free/Smoke-Free Workplace.?

Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities.?

Additional Postings available from Workforce Solutions of West Central Texas