Office Management Team Leader

Unclassified; Town of Monroe (NY); On-site; USD 65,000 - 82,000; Full time

Job summary

Unclassified is seeking an experienced Office Management Team Leader to oversee office operations at the Brooklyn, Monroe, and satellite locations. The role includes supervising staff, coordinating facilities and IT, and maintaining professional office standards across all sites.

You will lead onboarding and offboarding, manage vendor relationships, and implement checklists and tracking systems to ensure timely completion of tasks and smooth daily operations.

Qualifications

• Minimum 5 years in office management or operations.

Responsibilities

• Oversee office staff across multiple locations (Brooklyn, Monroe, satellites).
• Ensure professional standards, attendance tracking, and staffing coverage.
• Coordinate facilities, vendors, IT setup, and office equipment.
• Maintain office budgets and expense tracking.

Skills

Leadership

Operations management

Vendor management

Communication

Budgeting

Tools

Asana

Job description

Office Management Team LeaderOffice Management Team Leader / Office Operations SupervisorPosition OverviewWe are looking for an experienced and organized Office Management Team Leader to oversee office operations across our Brooklyn, Monroe, and satellite locations. This person will supervise office staff, maintain professional office standards, oversee vendors and facilities, and make sure day-to-day office needs are handled efficiently and consistently.Key ResponsibilitiesLead & Supervise: Oversee the Office Staff, Receptionist, and office staff at satellite locations.Manage Accountability: Set priorities, assign responsibilities, follow up on open tasks, and address performance or conduct issues when needed.Maintain Office Standards: Ensure offices are professional, organized, productive, and properly staffed. Monitor attendance, desk coverage, breaks, and overall office conduct.Oversee Facilities & Vendors: Manage office maintenance, cleaning, supplies, food/pantry vendors, repairs, and other facility needs.Construction & Office Projects: Coordinate Monroe construction, renovations, seating plans, office setups, furniture, IT, security, and related projects.IT & Employee Setup: Coordinate with IT to ensure phones, computers, workstations, access, equipment, and other employee needs are ready and functioning properly.Onboarding & Offboarding: Ensure new employees have everything they need before starting and that equipment, access, and office needs are properly handled when employees leave.Meetings & Events: Oversee logistics for company meetings, events, office gatherings, trade shows, and promotional materials.Organization & Systems: Create checklists, processes, and tracking systems using Asana or other company tools to ensure tasks and follow-ups are not missed.Budget & Expenses: Monitor office-related expenses, vendor costs, supplies, events, and facilities spending.Communication: Keep leadership informed about important office issues, staffing concerns, construction, vendors, expenses, and anything requiring attention.Ideal CandidateStrong leadership and organizational skillsPrevious office management or operations experienceExcellent follow-up and communication skillsAble to manage multiple locations and prioritiesProactive, responsible, and solution-orientedComfortable holding employees and vendors accountableStrong attention to detail and ability to keep things organized