Office Management/Staff Officer Support - Skill Level 4 - #935

Allen Integrated Solutions; Denver (CO); On-site; USD 90,000 - 130,000; Full time

Job summary

NGA-D Front Office is seeking an Office Management/Staff Officer Support at Skill Level 4 to support the coordination of visitor programs, site events, and DV tours at NGA-D facilities in Colorado.

Responsibilities include maintaining SOPs and governance documents, coordinating briefs and tours, and providing administrative support across the front office. Requires TS/SCI clearance and strong documentation and liaison skills.

Qualifications

• Bachelor's degree or higher with minimum 10 years of relevant experience, or 12 years of experience in lieu of degree.
• Experience researching and preparing analytical/technical reports and maintaining files (hard/soft copy).
• Experience creating and maintaining databases, summary data, and spreadsheets.

Responsibilities

• Coordinate internal site functions for working-level through high-ranking visitors and major events.
• Manage visitor program SOPs, Operational Instructions, and related processes.
• Maintain the documented visitor shadow program for NGA-D/ADF-C.
• Collaborate with mission partners and DV Support to develop site-wide processes and governance docs.
• Coordinate DV visits, tours, briefs, agendas, and leadership briefing for visits; include photo/video opportunities as appropriate.
• Provide admin support to NGA-D Front Office including parking passes and data transfer requests.
• Track internal and external taskers and manage deliverables in spreadsheets/SharePoint.
• Submit and track equipment, facilities, and workflow issues to align with infrastructure management policies.
• Work with stakeholders to develop project Concept Plans/Design Documents.

Skills

Research experience

Database management

Documentation & reporting

Verbal and written communication

Data presentation with spreadsheets

Coordination with multiple orgs

Education

Bachelor's degree

Tools

Microsoft Office

SharePoint

Job description

Office Management/Staff Officer Support - Skill Level 4 - #935

Office Management/Staff Officer Support - Skill Level 4 - #935

Clearance Required: TS/SCI

Duties include:

• Coordinate internal site functions, providing support to working-level through high-ranking visitors and major events, and in the development and coordination planning for Distinguished Visitor (DV) tours and special events.
• Manage, update, and revise visitor program Standard Operating Procedures, Operational Instructions (OIs), and other processes accordingly.
• Manage, update, and revise the documented visitor shadow program that allows personnel from the Aerospace Data Facility-Colorado (ADF-C) to “shadow” certain distinguished visitors as an opportunity to gain increased knowledge and awareness of what certain positions entail within the DoD.
• Collaboratively with site mission partners, their visitor program managers, and the site DV Support team regarding day-to-day visitors, strategic planning and outlook for visitors or major events, and the development of site-wide processes and governance documents, as well as any visitor tools such as the DV Management Tool.
• Manage all aspects of the DV's visit to or tour of NGA-D spaces and ADF-C facility and associated missions, which will include coordinating briefs, agendas, tours, conference rooms, and briefing leadership of upcoming visits on a regular basis. It may also include photographic/video opportunities for the DV and their supporting party while on tour.
• Provide direct operations and administrative support to NGA-D Front Office, which may include issuing parking passes, conducting or coordinating data transfer requests, supporting research and ad-hoc projects, and other administrative functions.
• Perform tracking and management of internal and external taskers.
• Generate and update spreadsheets/SharePoint, track deliverables; ensure all appropriate forms adhere to NGA/S guidance and policy.
• Submit/track equipment, facility, management and workflow issues, and realignment/reorganizations, to ensure coherent Infrastructure management policies and procedures.
• Work with relevant stakeholders to develop project Concept Plans/Design Documents.

Required Skills and Experience:

• Demonstrated experience with performing research, contributing to the preparation of analytical/technical reports, and maintaining hard/soft copy files.
• Demonstrated experience with creating and maintaining databases, summary data, and spreadsheets.
• Demonstrated experience collaborating with multiple organizations to address office level requirements.
• Demonstrated experience with verbal and written communication and coordination skills to effectively work with individuals at all levels.
• Demonstrated experience utilizing standard business application software for presentations, word processing, and especially spreadsheets to be able to inter-relate and effectively present data.
• Demonstrated experience briefing Senior leadership on priority issues.
• Demonstrated experience managing physical space.
• Demonstrated experience adhering to space planning and infrastructure management policies and procedures.
• Demonstrated experience in Agency level takers systems.
• Bachelor's degree and 10 years of relevant experience or 12 years in lieu of degree.
• Note: Academic degrees may be substituted for years of experience, and years of experience may be substituted for academic degrees. Use the conversion below.
• 2 years of school = 1 year of experience
• 2 years of experience = 1 year of school