Office Management / Staff Officer Support with Security Clearance

Ennoble First Inc.; Denver (CO); On-site; USD 80,000 - 105,000; Full time

Job summary

Ennoble First is seeking an Office Management/Staff Officer Support professional to assist the NGA-D Front Office in Denver, CO. The role coordinates distinguished visitor programs, supports front-office operations, and manages taskers and documentation.

The position requires coordinating DV tours, updating SOPs, and collaborating with site partners on visitor operations and governance, with daily administrative duties and project-oriented tasks.

Qualifications

• Bachelor’s degree plus 10 years of relevant experience, or 12 years in lieu of degree.
• Experience researching and preparing analytical/technical reports and maintaining files.
• Experience creating and maintaining databases, summary data, and spreadsheets.
• Experience collaborating with multiple organizations to address office-level requirements.
• Strong verbal and written communication and coordination with all levels.
• Experience using standard business software for presentations, word processing, and especially spreadsheets.
• Experience briefing senior leadership on priority issues.
• Experience managing physical space and space planning policies.
• Experience in Agency-level tasker systems.

Responsibilities

• Coordinate internal site functions, supporting visitors and major events; plan DV tours and special events.
• Manage, update, and revise visitor program SOPs, OIs, and related processes.
• Maintain the documented visitor shadow program for ADF-C personnel.
• Collaborate with site mission partners and DV teams on day-to-day visitors and governance.
• Oversee DV visits to NGA-D spaces, including briefs, agendas, tours, and rooms.
• Provide front office support including parking passes and data transfer requests.
• Track internal and external taskers.
• Generate and update spreadsheets/SharePoint; track deliverables.
• Submit and track equipment, facility, and workflow issues.
• Develop project Concept Plans/Design Documents with stakeholders.

Skills

Research experience

Analytical reports

Hard/soft copy files

Databases

Summary data

Spreadsheets

Verbal communication

Written communication

Coordination

Brief senior leadership

Space planning

Agency-level tasker systems

Education

Bachelor's degree

Tools

SharePoint

Excel

PowerPoint

Word

Job description

Office Management/Staff Officer Support Location: Denver, CO Required Clearance: TS/SCI Employment Type: Full-Time Regular Shift: Day Travel: To be confirmed Relocation Assistance: Yes

Company Overview

We are Ennoble First. The people supporting and securing some of the most complex government, defense, and intelligence projects across the country. We ensure today is safe and tomorrow is smarter. Our work has meaning and impact on the world around us, but also on us, and that's important. Ennoble First is your place. You make it your own by embracing autonomy, seizing opportunity, and being trusted to deliver your best every day. We think. We act. We deliver. There is no challenge we can't turn into an opportunity.

Position Overview

Ennoble First is seeking an Office Management/Staff Officer Support professional (Skill Level 4) to support the National Geospatial-Intelligence Agency in Denver, Colorado. The position coordinates distinguished visitor programs and special events, supports front-office operations, manages taskers and documentation, and collaborates with site mission partners on visitor operations and infrastructure-related activities.

Primary Responsibilities

• Coordinate internal site functions, providing support to working-level through high-ranking visitors and major events, and in the development and coordination planning for Distinguished Visitor (DV) tours and special events.
• Manage, update, and revise visitor program Standard Operating Procedures, Operational Instructions (OIs), and other processes accordingly.
• Manage, update, and revise the documented visitor shadow program that allows personnel from the Aerospace Data Facility-Colorado (ADF-C) to "shadow" certain distinguished visitors as an opportunity to gain increased knowledge and awareness of what certain positions entail within the DoD.
• Collaborate with site mission partners, their visitor program managers, and the site DV Support team regarding day-to-day visitors, strategic planning and outlook for visitors or major events, and the development of site-wide processes and governance documents, as well as visitor tools such as the DV Management Tool.
• Manage all aspects of the DV's visit to or tour of NGA-D spaces and ADF-C facility and associated missions, including coordinating briefs, agendas, tours, conference rooms, and regularly briefing leadership on upcoming visits. This may include photographic/video opportunities for the DV and supporting party while on tour.
• Provide direct operations and administrative support to NGA-D Front Office, which may include issuing parking passes, conducting or coordinating data transfer requests, supporting research and ad-hoc projects, and other administrative functions.
• Perform tracking and management of internal and external taskers.
• Generate and update spreadsheets/SharePoint, track deliverables, and ensure all appropriate forms adhere to NGA/S guidance and policy.
• Submit and track equipment, facility, management and workflow issues, and realignment/reorganizations, to ensure coherent infrastructure management policies and procedures.
• Work with relevant stakeholders to develop project Concept Plans/Design Documents.

Required Qualifications

• Bachelor's degree and 10 years of relevant experience or 12 years in lieu of degree.
• Demonstrated experience performing research, contributing to the preparation of analytical/technical reports, and maintaining hard/soft copy files.
• Demonstrated experience creating and maintaining databases, summary data, and spreadsheets.
• Demonstrated experience collaborating with multiple organizations to address office-level requirements.
• Demonstrated verbal and written communication and coordination skills to effectively work with individuals at all levels.
• Demonstrated experience utilizing standard business application software for presentations, word processing, and especially spreadsheets to inter-relate and effectively present data.
• Demonstrated experience briefing senior leadership on priority issues.
• Demonstrated experience managing physical space.
• Demonstrated experience adhering to space planning and infrastructure management policies and procedures.
• Demonstrated experience in Agency-level tasker systems.
• Academic degrees may be substituted for years of experience, and years of experience may be substituted for academic degrees: 2 years of school = 1 year of experience; 2 years of experience = 1 year of school.

Pay Range

$80,000-$105,000 The Ennoble First pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.

Equal Employment Opportunity

Ennoble First is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to any characteristic protected by law.

E-Verify Participation

Ennoble First participates in E-Verify. Learn more at www.dhs.gov/E-Verify. E-Verify is a registered trademark of the U.S. Department of Homeland Security. EEO is the Law | Pay Transparency www.dhs.gov/E-Verify E-Verify is a registered trademark of the U.S. Department of Homeland Security. This business uses E-Verify in its hiring practices to achieve a lawful workforce.