TS/SCI - Office Manager Junior

Bailey Information Technology Consultants, LLC; St. Louis (MO); On-site; USD 55,000 - 75,000; Full time

Job summary

Bailey Information Technology Consultants, LLC is seeking an Office Manager Junior in St. Louis, MO to support NGA offices not requiring Executive Assistant/Office Manager. The role focuses on routine administrative tasks with increasing responsibility and requires TS/SCI clearance.

Responsibilities include coordinating with multiple resources, creating leadership workbooks, preparing SOPs, and maintaining communication across teams. Prior NGA or DOD experience is desirable.

Qualifications

• Experience as Office Manager Junior supporting lower-to-mid management.
• Ability to handle moderate workloads and multitask in a fast-paced environment.
• Strong verbal and written communication skills.
• Experience creating leadership workbooks and SOPs.

Responsibilities

• Support routine administrative tasks for NGA offices.
• Coordinate with multiple resources to manage workload.
• Create leadership planning workbooks and SOPs for executives.
• Assist with VTC equipment setups as needed.

Skills

Office management experience

Multitasking

Strong communication

Leadership support

Education

Bachelor’s Degree in General Business Administration

Associate’s Degree in General Business Administration

High School Diploma

Tools

PeopleSoft

DTS

N-CERTS

SharePoint

Access

Job description

Job description: Office Manager Junior

Location: St. Louis, Missouri

Security Clearance Required: TS/SCI

Description:

The Office Manager Junior will support a variety of NGA offices not requiring the higher labor category of Executive Assistant/Office Manager. The Office Manager Junior independently accomplishes more of the general or routine office administrative tasks. The Office Manager Junior should have the expertise and qualifications to accomplish moderately complex administrative tasks with minimal guidance and assistance. Depending on the customer office, some tasks can be more dynamic (i.e., less routine) and challenging than other tasks.

Minimum Required Skills and Qualifications – Office Manager Junior (AA)

• Prior experience as an Office Manager Junior administratively supporting lower-to-mid management levels of an office.
• Proven experience as an Office Manager Junior supporting routine administrative requirements.
• Capable of handling moderate workloads effectively coordinating with multiple resources, and multitask in a fast-paced environment that may often have competing priorities with minimal assistance.
• Strong communication skills both verbally and written.
• Create workbooks (e.g., read-ahead, staffing, continuity, standard operating procedures) for leadership planning and/or to support execution of leadership responsibilities and office administrative business rhythms.

Desirable Skills and Qualifications – Office Manager Junior (AA)

• Prior DOD and/or NGA experience working in a related field.
• Prior experience working with the military and understanding of the military services.
• Proficient working knowledge of the following corporate applications:
• PeopleSoft
• Defense Travel System (DTS) with knowledge of the Federal Travel Regulation (FTR) and Joint Travel Regulation (JTR)
• NGA Central Electronic Routing and Tasking System (N-CERTS)
• SharePoint
• Possesses a working knowledge of the NGA internal coordination and approval processes.
• Working knowledge of Access database
• Proficient with NGA correspondence manual
• Working knowledge of NGA’s Records Management requirements
• A working level understanding of NGA corporate processes
• Prior schedule, coordinate, set-up, and operate Video Teleconference (VTC) equipment; and this include teleconferences.

Minimum Education and Work Experience:

Bachelor’s Degree in General Business Administration with aMinimum of 2 years administrative experience, or

Associate’s Degree in General Business Administration with aMinimum of 4 years administrative experience, or

High School Diploma with a Minimum of 6 years administrative experience.