Office Management/Staff Officer Support – Skill Level 3

Core-CSI; Denver (CO); On-site; USD 80,000 - 100,000; Full time

Job summary

Core-CSI is seeking a Senior Visitor Programs Coordinator to support the NGA-D Front Office and ADF-C missions. You will manage visitor programs, coordinate tours and briefs, and maintain SOPs with cross-enterprise collaboration.

A TS/SCI clearance is required, and extensive coordination with DoD/NGA-D stakeholders is expected. Ideal candidates have a Bachelor's degree with significant experience in government programs, strong communications skills, and the ability to manage complex schedules

Qualifications

• Bachelor's degree required; 10 years of relevant experience (may substitute degree).
• Experience preparing analytical/technical reports and maintaining files.
• Experience collaborating across organizations to meet office-level requirements.
• Strong verbal and written communication across all levels.
• Proficiency with standard business software for presentations, word processing, and especially spreadsheets.

Responsibilities

• Coordinate site functions for DV tours and major events.
• Update SOPs, OIs, and visit-related processes.
• Oversee the visitor shadow program for NGA-D and ADF-C personnel.
• Collaborate with mission partners and DV support teams on day-to-day visitors and governance.
• Coordinate DV visits including briefs, agendas, tours, and leadership briefings.
• Provide front-office operations and administrative support to NGA-D Front Office.
• Track internal and external taskers and deliverables.
• Develop project Concept Plans/Design Documents with stakeholders.

Skills

Research experience

Data management

Cross-org comms

Communication skills

Spreadsheet proficiency

Leadership briefing

Space planning

Agency systems

TS/SCI clearance

Education

Bachelor's degree

Tools

Microsoft Office

Database management

Job description

DescriptionCORE-CSI is a small business headquartered in Sterling, VA. We provide trusted and results-oriented expertise to the Intelligence Community, the Department of Defense, and other Federal and Commercial customers across the US.

DescriptionCORE-CSI is a small business headquartered in Sterling, VA. We provide trusted and results-oriented expertise to the Intelligence Community, the Department of Defense, and other Federal and Commercial customers across the US.
This is an opportunity to contribute and administer, design, develop, and implement Microsoft SharePoint-based applications and solutions. You'll create and maintain complex workflows for process improvements and streamlining. You'll work with clients, stakeholders, and project management to analyze business and enterprise requirements, including applying expertise in Microsoft SharePoint 2013/2019 product capabilities, customization, and development avenues. You'll work on projects that meet challenges in the IC, collaborating with your team to build automated business processes and sites in SharePoint with user centric design. You'll develop your skills and learn how to ensure accessibility for all users by developing a front-end that functions across browsers, platforms, and devices while meeting accessibility and security requirements.
Duties Include

• Coordinate internal site functions, providing support to working-level through high-ranking visitors and major events, and in the development and coordination planning for Distinguished Visitor (DV) tours and special events.
• Manage, update, and revise visitor program Standard Operating Procedures, Operational Instructions (OIs), and other processes accordingly.
• Manage, update, and revise the documented visitor shadow program that allows personnel from the Aerospace Data Facility-Colorado (ADF-C) to "shadow" certain distinguished visitors as an opportunity to gain increased knowledge and awareness of what certain positions entail within the DoD.
• Collaboratively with site mission partners, their visitor program managers, and the site DV Support team regarding day-to-day visitors, strategic planning and outlook for visitors or major events, and the development of site-wide processes and governance documents, as well as any visitor tools such as the DV Management Tool.
• Manage all aspects of the DV's visit to or tour of NGA-D spaces and ADF-C facility and associated missions, which will include coordinating briefs, agendas, tours, conference rooms, and briefing leadership of upcoming visits on a regular basis. It may also include photographic/video opportunities for the DV and their supporting party while on tour.
• Provide direct operations and administrative support to NGA-D Front Office, which may include issuing parking passes, conducting or coordinating data transfer requests, supporting research and ad-hoc projects, and other administrative functions.
• Perform tracking and management of internal and external taskers.
• Generate and update spreadsheets/SharePoint, track deliverables; ensure all appropriate forms adhere to NGA/S guidance and policy.
• Submit/track equipment, facility, management and workflow issues, and realignment/reorganizations, to ensure coherent Infrastructure management policies and procedures.
• Work with relevant stakeholders to develop project Concept Plans/Design Documents.

Required Skills And Experience

• Bachelor's degree and 10 years of relevant experience Note: Years of experience may be substituted for academic degrees.

Use The Conversion Below
2 years of experience = 1 year of school

• Demonstrated experience with performing research, contributing to the preparation of analytical/technical reports, and maintaining hard/soft copy files.
• Demonstrated experience with creating and maintaining databases, summary data, and spreadsheets.
• Demonstrated experience collaborating with multiple organizations to address office level requirements.
• Demonstrated experience with verbal and written communication and coordination skills to effectively work with individuals at all levels.
• Demonstrated experience utilizing standard business application software for presentations, word processing, and especially spreadsheets to be able to inter-relate and effectively present data.
• Demonstrated experience briefing Senior leadership on priority issues.
• Demonstrated experience managing physical space.
• Demonstrated experience adhering to space planning and infrastructure management policies and procedures.
• Demonstrated experience in Agency level takers systems.
• TS/SCI Clearance Required

EEO Statement
We are committed to providing equal employment opportunities to all persons regardless of race, color, ancestry, citizenship, national origin, religion, veteran status, disability, genetic characteristic or information, age, gender, sexual orientation, gender identity, marital status, family status, pregnancy, or other legally protected status (collectively, "protected statuses"). We do not tolerate unlawful discrimination in any employment decisions, including recruiting, hiring, compensation, promotion, benefits, discipline, termination, job assignments or training.
Salary: $80000 - $100000 per year