Office Management/Staff Officer Support – Skill Level 4

CEdge Inc.; Denver (CO); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Full Benefits Package

10 Days PTO

6 Sick leaves

11 Federal Holidays

401K

Job summary

CEdge Inc is seeking an Office Management/Staff Officer Support – Skill Level 4 in Denver to enable efficient front-office operations for NGA-D. This role requires a TS/SCI security clearance and will coordinate Distinguished Visitor tours, manage visitor programs, and maintain procedures with site partners and leadership.

You will oversee calendar scheduling, space management, and event support. Strong communication, analytical document preparation, and experience with standard office software

Qualifications

• Bachelor's degree plus 10 years of relevant experience or 12 years in lieu of degree.
• Experience with research and analytical/technical reporting and file management.
• Experience coordinating with multiple organizations to address office-level requirements.

Responsibilities

• Coordinate internal site functions and support visitors and major events.
• Update and revise visitor program SOPs and related instructions.
• Manage the documented visitor shadow program for NGA-D/ADF-C.
• Collaborate with site partners on day-to-day visitors and governance documents.
• Coordinate DV visits, briefs, tours, and leadership briefings.
• Provide admin support to NGA-D Front Office, including parking passes and data transfers.
• Track taskers and manage internal/external deliverables.
• Maintain spreadsheets/SharePoint and ensure forms follow NGA guidance.
• Submit and track equipment and facility issues for infra management.
• Develop project Concept Plans/Design Documents.

Skills

Research experience

Database management

Inter-organizational collaboration

Verbal and written communication

Office software proficiency

Senior leadership briefing

Space planning & infrastructure

Education

Bachelor's degree + 10 years relevant experience

12 years in lieu of degree

Tools

SharePoint

Microsoft Office (Word/Excel/PowerPoint)

Job description

CEdge has an opportunity for a Office Management/Staff Officer Support – Skill Level 4 , located in Nga Denver . If you are ready to work alongside World Renowned Technology experts, and carry the skills below, this is the opportunity that will inevitably take your career to unbelievable levels!

This position requires a TS/SCI Security Clearance

Duties include:

• Coordinate internal site functions, providing support to working-level through high-ranking visitors and major events, and in the development and coordination planning for Distinguished Visitor (DV) tours and special events.
• Manage, update, and revise visitor program Standard Operating Procedures, Operational Instructions (OIs), and other processes accordingly.
• Manage, update, and revise the documented visitor shadow program that allows personnel from the Aerospace Data Facility-Colorado (ADF-C) to “shadow” certain distinguished visitors as an opportunity to gain increased knowledge and awareness of what certain positions entail within the DoD.
• Collaboratively with site mission partners, their visitor program managers, and the site DV Support team regarding day-to-day visitors, strategic planning and outlook for visitors or major events, and the development of site-wide processes and governance documents, as well as any visitor tools such as the DV Management Tool.
• Manage all aspects of the DV's visit to or tour of NGA-D spaces and ADF-C facility and associated missions, which will include coordinating briefs, agendas, tours, conference rooms, and briefing leadership of upcoming visits on a regular basis. It may also include photographic/video opportunities for the DV and their supporting party while on tour.
• Provide direct operations and administrative support to NGA-D Front Office, which may include issuing parking passes, conducting or coordinating data transfer requests, supporting research and ad-hoc projects, and other administrative functions.
• Perform tracking and management of internal and external taskers.
• Generate and update spreadsheets/SharePoint, track deliverables; ensure all appropriate forms adhere to NGA/S guidance and policy.
• Submit/track equipment, facility, management and workflow issues, and realignment/reorganizations, to ensure coherent Infrastructure management policies and procedures.
• Work with relevant stakeholders to develop project Concept Plans/Design Documents.

Required Skills and Experience:

• Demonstrated experience with performing research, contributing to the preparation of analytical/technical reports, and maintaining hard/soft copy files.
• Demonstrated experience with creating and maintaining databases, summary data, and spreadsheets.
• Demonstrated experience collaborating with multiple organizations to address office level requirements.
• Demonstrated experience with verbal and written communication and coordination skills to effectively work with individuals at all levels.
• Demonstrated experience utilizing standard business application software for presentations, word processing, and especially spreadsheets to be able to inter-relate and effectively present data.
• Demonstrated experience briefing Senior leadership on priority issues.
• Demonstrated experience managing physical space.
• Demonstrated experience adhering to space planning and infrastructure management policies and procedures.
• Demonstrated experience in Agency level takers systems.
• Bachelor's degree and 10 years of relevant experience or 12 years in lieu of degree.

WHAT’S IN IT FOR YOU?

• Full Benefits Package
• 10 Days PTO
• 6 Sick leaves
• 11 Federal Holidays
• 401K

WHO ARE WE?

CEdge Inc is an innovative IT consulting firm, and a strategic business partner. We offer IT solutions to Federal and State government, as well as, Commercial Enterprises throughout the United States. Our main objective is to create an integrity-based culture that takes pride in working as a collaborative team that focuses on growth and is driven by the desire to provide purely ethical services for both our clients and teammates.