Office & Logistics Manager

IT Management Corp. dba 101 VOICE; Santa Clara (CA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive compensation

Paid time off

Diversity of responsibilities

Growth opportunities

Job summary

IT Management Corporation (ITMC) in Santa Clara is seeking an organized Office Manager to oversee day-to-day operations, front desk duties, and logistics. You will handle shipping/receiving, inventory, meetings, and cross-department coordination to support a growing technology solutions provider.

The role requires 1-3 years of relevant experience, strong communication skills, and proficiency with Microsoft Office.

Qualifications

• High school diploma or equivalent required; associate's degree preferred.
• 1-3 years of office manager, administrative, or related experience.
• Excellent verbal and written communication skills.
• Strong customer service and interpersonal skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Highly organized with strong attention to detail.
• Ability to prioritize tasks and manage multiple responsibilities.
• Professional demeanor and positive attitude.
• Experience with office equipment and routine IT systems.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Greet and welcome visitors, clients, candidates, and vendors in a professional and friendly manner.
• Answer, screen, and direct incoming phone calls and emails.
• Manage front desk operations and ensure a positive visitor experience.
• Coordinate conference room scheduling and prepare meeting spaces as needed.
• Maintain a clean, organized, and professional office environment.
• Oversee all shipping and receiving activities, including sorting and distributing mail and packages, coordinating outgoing shipments, and maintaining an organized area.
• Manage logistics and inventory systems, including tracking office supplies and placing orders.
• Support office organization, filing, document management, and recordkeeping.
• Coordinate office events, team meetings, and employee engagement activities.
• Assist with data entry, reporting, and other administrative projects.
• Partner with multiple departments to support daily office operations and business needs.
• Process checks and enter transactions into QuickBooks.
• Manage breakroom operations, including maintaining supplies and dishwasher upkeep.

Skills

Microsoft Office Suite

Customer service

Logistics coordination

Front desk operations

Communication

Education

High school diploma

Associate's degree (preferred)

Tools

QuickBooks

Job description

IT Management Corporation (ITMC) in Santa Clara is seeking an organized Office Manager to oversee day-to-day operations, front desk duties, and logistics. You will handle shipping/receiving, inventory, meetings, and cross-department coordination to support a growing technology solutions provider.

The role requires 1-3 years of relevant experience, strong communication skills, and proficiency with Microsoft Office.