Strategic IT Procurement & Operations Specialist

IT Management Corp. dba 101 VOICE; Santa Clara (CA); On-site; USD 70,000 - 85,000; Full time

Job summary

IT Management Corporation (ITMC) is seeking a Procurement & Operations Specialist to manage sourcing, purchasing, order fulfillment, and inventory for IT products and customer projects in the Santa Clara area. You will collaborate with sales, engineering, suppliers, and warehouse teams to secure competitive pricing and timely delivery.

Key duties include negotiating pricing, processing POs, tracking shipments, handling invoicing, and maintaining accurate inventory across systems like

Qualifications

• Experience in purchasing, supply chain, order management, or logistics.
• Strong quotation analysis, supplier negotiation, organization, and follow-through skills.
• Proficiency in Excel and experience with purchasing, inventory, or order management systems.
• Ability to manage multiple customer orders and coordinate with internal teams and external partners.
• Willingness to support hands-on receiving, packing, and shipping activities.
• Bachelor's degree in business, supply chain, or related field, or equivalent practical experience.

Responsibilities

• Sourcing and quotation support: Review customer requirements, coordinate BOMs, request quotations, negotiate pricing and terms.
• Deal registration: Submit and track registrations, confirm pricing validity, coordinate extensions to protect margins.
• Purchasing and order management: Validate POs, create sales and supplier orders, resolve discrepancies.
• Delivery tracking: Monitor orders/shipments, provide updates, resolve backorders and delays.
• Customer invoicing: Generate invoices post-delivery, verify against orders, handle discrepancies.
• Inventory and receiving: Verify shipments, label/route materials, maintain inventory in Sortly.
• Shipping and logistics: Process outbound requests, prepare documents, coordinate international shipments as needed.
• System maintenance and reporting: Maintain contacts, catalogs, pricing; generate reports and improve workflows.

Skills

Purchasing

Supply chain

Order management

Logistics

Excel

Supplier negotiation

Education

Bachelor's in business

Supply chain

Equivalent experience

Tools

ChannelOnline

HubSpot

Teamwork Desk

Sortly

Job description

IT Management Corporation (ITMC) is seeking a Procurement & Operations Specialist to manage sourcing, purchasing, order fulfillment, and inventory for IT products and customer projects in the Santa Clara area. You will collaborate with sales, engineering, suppliers, and warehouse teams to secure competitive pricing and timely delivery.

Key duties include negotiating pricing, processing POs, tracking shipments, handling invoicing, and maintaining accurate inventory across systems like