Office Operations & Logistics Expert

Prosum; Santa Clara (CA); On-site; USD 75,000 - 85,000; Full time

Job summary

Prosum in Santa Clara, CA is seeking an Office Operations Specialist to manage day-to-day office administration, procurement, logistics, and sales support. The role requires a proactive, organized individual who can handle multiple priorities in a fast-paced environment and collaborate across departments.

You will coordinate shipments, maintain records, support onboarding, and generate reports to aid leadership decisions.

Qualifications

• 4 year US/College Degree required.
• 3+ years in office administration, operations, logistics or related roles.
• Strong organizational and time-management skills.
• Proficiency with Microsoft Office Suite and CRM systems.

Responsibilities

• Oversee daily office operations, procurement, vendor relationships and facilities coordination.
• Coordinate inbound/outbound shipments, PO processing, and inventory replenishment.
• Prepare quotes, proposals, and CRM-driven customer communications to support sales.
• Provide administrative support to leadership and cross-functional teams.

Skills

Organizational skills

Time-management

Written and verbal communication

Problem-solving

Independent work

Education

4 year US/College Degree

Tools

Microsoft Office Suite

CRM systems

Job description

Prosum in Santa Clara, CA is seeking an Office Operations Specialist to manage day-to-day office administration, procurement, logistics, and sales support. The role requires a proactive, organized individual who can handle multiple priorities in a fast-paced environment and collaborate across departments.

You will coordinate shipments, maintain records, support onboarding, and generate reports to aid leadership decisions.