Office & HR Administrative Assistant

Gardens of Babylon LLC; Nashville (TN); On-site; USD 32,236,000 - 39,399,000; Part time

Job summary

Gardens of Babylon Landscapes is seeking a Part-Time Office & HR Administrative Assistant to support HR, office, and facilities operations in Nashville, TN. The role is bilingual (English/Spanish) and hands-on, focusing on onboarding, records, events, and housing coordination for seasonal staff.

The position offers 25 hours per week, Monday–Friday, on-site at our Nashville headquarters. We value proactive, detail-oriented individuals who can manage multiple tasks across HR and operations.

Qualifications

• Bilingual in English and Spanish.
• Highly organized with strong attention to detail.
• Proactive and dependable—follow up without reminders.
• Comfortable managing multiple responsibilities and shifting priorities.
• Strong communication and interpersonal skills.
• Comfortable using computers and learning new systems.
• Willing to jump in and help solve problems.
• Prior administrative, office, HR, or operations experience preferred.

Responsibilities

• Assist with onboarding and offboarding, workspace setup, equipment coordination, orientation, and welcome materials.
• Maintain employee files and records.
• Assist with employee communications and translation support as needed.
• Coordinate employee events and staff celebrations.
• Coordinate travel, housing, utilities, renters insurance, and other housing needs for seasonal staff.
• Prepare housing for arrivals and departures and manage housing logistics.
• Coordinate cleaning, maintenance, furnishing, and other housing needs.
• Track issues with landlords and property managers through resolution.
• Welcome and assist visitors at our Landscape Headquarters.
• Coordinate facility and vendor services (HVAC, plumbing, etc.), keep areas organized and stocked.
• Manage office, safety, medical, and facility supplies.
• Monitor incoming mail and shipments, provide admin support across departments.
• Track projects and provide backup admin support for operational needs.
• Support insurance claims and related documentation as requested.

Skills

Bilingual (English/Spanish)

Highly organized

Proactive

Strong communication

Job description

Part‑Time Office & HR Administrative Assistant (Bilingual)

Schedule: Monday–Friday, 7:00 AM–12:00 PM (25 hours/week) Location: On‑site in Nashville, TN

Gardens of Babylon Landscapes is seeking a proactive, organized, bilingual Office & HR Administrative Assistant to support our day‑to‑day HR, office, and facilities operations.

This is a hands‑on role for someone who enjoys keeping things organized, solving everyday problems, and making sure details don’t fall through the cracks. You’ll work closely with our HR team and other departments across the company, balancing recurring administrative responsibilities with projects and one‑off needs.

What You’ll Do

HR & Employee Support

• Assist with employee onboarding and offboarding, including workspace setup, equipment coordination, orientation, and welcome materials


• Maintain employee files and records


• Assist with employee communications and provide English/Spanish translation support as needed


• Help coordinate employee events and staff celebrations

H‑2B Employee Coordination

• Coordinate travel, housing, utilities, renters insurance, and other logistical needs for seasonal H‑2B employees


• Help prepare housing for employee arrivals and departures


• Coordinate cleaning, maintenance, furnishing, and other housing needs


• Track issues with landlords and property managers through resolution

Office & Facilities Administration

• Welcome and assist visitors at our Landscape Headquarters


• Help coordinate facility and vendor services such as HVAC, plumbing, electrical, cleaning, waste, utilities, and shared equipment


• Keep common areas organized, clean, and well‑stocked


• Manage office, safety, medical, and facility supplies


• Monitor incoming mail and packages and coordinate outgoing shipments


• Provide administrative support to other departments as needed

Projects & Operational Support

• Track assigned projects and one‑off issues through completion


• Provide backup administrative support for operational needs such as phone systems, COI requests, trade shows, basic technology setup, vehicle systems, and other company needs


• Provide administrative support for insurance claims and related documentation as requested

What We’re Looking For

• Bilingual in English and Spanish


• Highly organized with strong attention to detail


• Proactive and dependable—you follow up without needing to be reminded


• Comfortable managing multiple responsibilities and shifting priorities


• Strong communication and interpersonal skills


• Comfortable using computers and learning new systems


• Willing to jump in and help solve problems as they arise


• Prior administrative, office, HR, or operations experience preferred

About Gardens of Babylon

Gardens of Babylon Landscapes is a Nashville‑based landscaping company serving residential and commercial clients throughout Middle Tennessee. Since 2003, we’ve grown into a diverse team providing landscape design/build, maintenance, and garden center services.

Our core values are Safety, Responsibility, Collaboration, Growth, and Ganas (Passion). We’re looking for someone who brings those values to their work and takes pride in helping both employees and operations run smoothly.