Office Hospitality & Events Lead – NYC

William Blair; New York (NY); On-site; USD 80,000 - 95,000; Full time

Benefits offered by this job

Medical Insurance

Dental and Vision

Disability Insurance

Life Insurance

401(k) with Profit Sharing

Paid Time Off

Maven Family & Fertility Benefit

Parental Leave

Job summary

William Blair seeks a Workplace and Real Estate Management (WREM) Hospitality Specialist in the New York office. The role centralizes hospitality services, food and beverage procurement, and meeting support for staff and clients.

You will coordinate client events with the events team, ensure adherence to WREM procedures, and assist with facilities tasks across the office. Strong communication and multitasking are essential in a fast-paced environment.

Qualifications

• Bachelor's degree and/or 5+ years hospitality experience required.
• Commit to satisfying internal and external customers.
• Good organizational, communication, and daily prioritization skills.
• Strong time management and project management skills.
• Excellent verbal and written communication skills.
• Proven problem solving and critical thinking skills.
• Willingness to adapt to change.
• Ability to work in a fast-paced environment.
• Team player.

Responsibilities

• Act as a resource for internal customers during meeting and event planning process.
• Order, set up, and break down catering orders for client meetings; ensure rooms are reset.
• Confirm meeting room and hospitality procedures are in place and followed.
• Partner with broader teams to provide transparency across groups for meeting and event execution.
• Provide support for conference room scheduling tool to manage client meetings.
• Allocate invoices for payment; prepare and submit expense reports; ensure expenses are paid.
• Execute office administration services including furniture moves and repairs.
• Manage inventory of food and beverages in staff kitchens and pantries.
• Arrange maintenance/repairs to minimize disruption.
• Serve as a contact for office services questions or special requests.
• Maintain relationships with management, vendors, and staff to meet needs.
• Support corporate standards and plan office-wide events with teams.

Skills

Hospitality experience

Customer service

Organizational skills

Communication skills

Time management

Project management

Microsoft Office

Verbal and written communication

Problem solving

Adaptability

Team player

Education

Bachelor's degree

Tools

Microsoft Office

Job description

William Blair seeks a Workplace and Real Estate Management (WREM) Hospitality Specialist in the New York office. The role centralizes hospitality services, food and beverage procurement, and meeting support for staff and clients.

You will coordinate client events with the events team, ensure adherence to WREM procedures, and assist with facilities tasks across the office. Strong communication and multitasking are essential in a fast-paced environment.