Office Home Medical Equipment Coordinator

HealthPartners; Saint Paul (MN); On-site; USD 40,000 - 52,000; Full time

Job summary

HealthPartners in Minnesota is seeking an Office Home Medical Equipment Coordinator to coordinate administrative workflows for HME patients, supporting patient care and billing functions. The role emphasizes clerical duties, data entry, and effective phone triage to ensure smooth operations.

Candidates should have a high school diploma or higher, plus at least one year in sales or customer service within durable medical equipment, with strong computer skills in Word, Excel, and Outlook.

Qualifications

• High school diploma or GED required; associates or bachelor’s degree encouraged.
• One+ year of sales or customer service experience in a durable medical equipment or similar environment.
• Analytical, data entry and mathematical ability; proficient with Word, Excel, and Outlook.

Responsibilities

• Coordinate administrative workflows for Home Medical Equipment (HME) patients and support customer service, clinical and billing functions.
• Triaging and managing department phone calls; coordinating projects and workflows; supporting office supply management and equipment procurement.

Skills

Analytical

Data entry

Multitasking

Phone support

Microsoft Office

EMR systems

Inventory awareness

Medical insurance knowledge

Education

High school diploma/GED

Associates or bachelor’s degree

Advanced degree in medical field

Tools

Electronic Medical Record (EMR) systems

Microsoft Excel

Windows OS

Outlook

Job description

Office Home Medical Equipment Coordinator

RHSC is looking to hire a Office Home Medical Equipment Coordinator to join our team! Come join us as a Partner for Good and help us make an impact on the care and experience that our patients and their families receive every day.

Position Summary:

This position will coordinate administrative functions and workflows in providing clinical and billing services to Home Medical Equipment (HME) patients. Major responsibility will be to support the customer service, clinical, and billing functions for HME as well as support and follow-up for HME patients. This position has primarily clerical responsibilities with other duties that include office supply management and medical equipment procurement and coordination. Management and triaging of department phone calls is a major component of this role.

Work Schedule:

8:30AM - 5:00PM, Monday - Friday, possible Saturday mornings

Required Qualifications:

• Education:

  • High school diploma/GED, associates or bachelor’s degree

• Experience:

  • One or more years of sales customer service experience in a durable medical equipment or business environment with high service standards required.

• Knowledge, Skills, and Abilities:

  • Analytical, data entry and mathematical ability

  • Moderate computer working knowledge (i.e., Windows, Word, Excel, and Outlook)

  • Ability to multitask and coordinate projects

  • Experience managing customer service issues via telephone

  • Knowledge of sleep therapy supplies and equipment, product lines, and insurance guidelines for reimbursement is desirable

Preferred Qualifications:

• Education:

  • Advanced degree in relevant medical field (e.g., coding, medical administrative) preferred.

• Experience:

  • Four (4) years clerical/data entry experience preferred. Prefer previous medical and customer service experience at a Durable Medical Equipment company. Experience with inventory management, electronic health care management software, merchandising and performing retail transactions preferred. Sales and customer service training a plus.

• Licensure/ Registration/ Certification:

  • Basic Life Support (BLS) certification preferred.

• Knowledge, Skills, and Abilities:

  • Knowledge of the medical customer service is beneficial

  • Advanced working knowledge of electronic medical record systems

  • Phone customer services skills

  • Advanced computer working knowledge (i.e., Word, Excel, and Outlook)