Office Generalist

University of Oregon; Eugene (OR); Sur place; USD 42 000 - 62 000; Plein temps

Résumé du poste

The University of Oregon in Eugene seeks an Office Generalist to serve as the primary receptionist for the Academic Support Unit, ensuring smooth front desk operations, routing inquiries, and coordinating daily office tasks.

You will supervise student workers, manage room scheduling, deliveries, inventory, and support communications while applying department policies. This role emphasizes collaboration, attention to detail, and the ability to work with a diverse campus community.

Qualifications

• Two years of general clerical experience.
• Associate's degree in Office Occupations or Office Technology.
• Certificate in Office Occupations or Office Technology with one year clerical experience.
• College courses substitute for experience year-for-year.

Responsabilités

• Greet visitors and manage front office operations.
• Supervise student workers.
• Coordinate deliveries and schedule conference rooms.
• Track supplies and equipment inventories.
• Assist with communications and policy-related tasks.

Connaissances

Organizational skills

Effective communication

Teamwork

Customer service

Diversity & inclusion

Self-motivation

Formation

Associate's degree in Office Occupations/Office Technology

Certificate in Office Occupations/Office Technology

Outils

Microsoft Office 365

Description du poste

Job no: 537153
Work type: Classified Staff
Location: Eugene, OR
Categories: Administrative/Professional, Administrative/Office Support, Social Science, Math, Economics, Sociology, Political Science

Review of Applications Begins

Department Summary

The College of Arts and Sciences (CAS) is the intellectual hub of the University of Oregon, serving nearly two-thirds of all students. Home to more than 800 faculty across 50+ departments and programs in the humanities, natural sciences, and social sciences, CAS is a dynamic and interdisciplinary academic community. Our faculty and advisors work closely with students to develop critical thinking, analytical reasoning, and clear communication skills to address real-world challenges. CAS staff and managers are integral to this work, playing vital roles in supporting academic excellence and advancing the mission of both the College and the University. CAS is organized into six Academic Support Units (ASUs), each housing staff, managers, and an associate director, who provide undergraduate and graduate academic support, as well as faculty and operational support to the multiple academic departments and programs in CAS. ASU 2 is an academic support unit that provides support to faculty and students in both the natural sciences and the social sciences and supports some of the most popular and largest majors in the College of Arts and Sciences. Currently, ASU 2 supports the following departments and programs: Economics, Mathematics, Political Science, Sociology, and General Social Science.

Position Summary

This position serves in one of the six Academic Support Units (ASUs) within the College of Arts and Sciences Division of Administrative Services (CASDAS). The Office Generalist serves as the main receptionist for the ASU and works closely with other staff, providing in-person logistical support across Operations and Academic functional areas as directed by the Operations Manager. Duties include supervising student workers, maintaining a front office, coordinating deliveries, tracking supply and equipment inventories, scheduling conference rooms, coordinating events, providing general communications support, coordinating building maintenance, and other daily office operational tasks. As the first point of contact for the ASU, the Office Generalist interacts with staff, faculty, students, and members of the public to route inquiries, disseminate information, and address issues. The Office Generalist applies standard operating procedures and unit policies to direct workflows and respond to requests, escalating matters up to the Operations Manager when needed.

• Two (2) years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR
• An Associate's degree in Office Occupations or Office Technology; OR
• Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.

College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.

• Excellent organizational and time management skills, with attention to detail.
• Effective communication skills.
• Ability to work effectively with individuals from diverse backgrounds, in support of an inclusive and welcoming environment.
• Ability to effectively work independently and as part of a team, providing support where needed.
• Proficient with Microsoft Office 365 software.
• Ability to learn new software.
• Ability to understand and apply policies, procedures, rules, and/or regulations.
• Ability to problem-solve and exercise sound judgment.

Preferred Qualifications

• Experience in a college or university setting.
• Experience with communications.
• Experience with front office operations.
• Experience with supervising or functioning as a team lead.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background check.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit our website .

The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please email us or call 541-346-5112.

UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information, related policies, and complaint procedures are listed here .

Advertised: November 5, 2026 Pacific Standard Time
Applications close: