Business Operations Assistant

University of Oregon; Eugene (OR); On-site; USD 40,000 - 60,000; Full time

Job summary

University of Oregon is seeking a Business Operations Assistant to provide operational and administrative support across accounts payable, purchasing, contracts, and travel. The role reports to the Business Operations Manager and ensures timely, accurate processing in accordance with university policies.

As part of the Provost's Administrative Services Team, you will help maintain records, follow standardized workflows, and assist with standard operating procedures to support partner units on

Qualifications

• Accounting coursework or degree as specified in the minimum requirements.
• Experience entering, compiling, and reporting financial information.
• Ability to follow university policies and procedures.

Responsibilities

• Process accounts payable, purchasing, contracts, and travel transactions.
• Maintain internal records and documentation according to procedures.
• Collaborate with Business Operations Specialists on non-routine tasks.
• Escalate issues to the Business Operations Manager as needed.

Skills

Office software

Attention to detail

Communication

Policy adherence

Confidentiality

DEI commitment

Recordkeeping

Education

1 year accounting experience

Associate degree in accounting

12 quarter hours accounting or 8 semester hours

Equivalent education/experience

Tools

Banner Financial Information System

Concur

Job description

Business Operations Assistant

Department: Provost's Administrative Services Team(PAST) - Finance Operations

Classification: Accounting Technician

Appointment Type and Duration: Regular,Ongoing

Salary: $19.36 - $28.75 per hour

FTE: 1.0

Review of Applications Begins: September 9, 2026; Open until filled

Department Summary

Administrative Services oversees multiple business hubs and sharedservice organizations throughout the University. Located within theFinance and Administration portfolio, the objective of the divisionis to provide efficient, strategic and specialized administrativeservices to support the missions of various departments, schoolsand colleges at the University of Oregon. Administrative Servicesfocuses on department-specific budget, finance, payroll, humanresources, and procure-to-pay functions as well as specializedphysical security and utility technologies. Administrative Servicesis a metric-driven, people-first administrative team that strivesto create efficient, effective and sustainable administrativesupport structures across campus.

As one of the shared services hubs in Administrative Services, theProvost's Administrative Services Team (PAST) provides business andadministrative services for Partner Units in the Office of theProvost (OtP) portfolio. PAST partner units include the Division ofGlobal Engagement; Division of Graduate Studies; Jordan SchnitzerMuseum of Art; Museum of Natural and Cultural History; UniversityCareer Center; Undergraduate Education and Student Success;Services for Student Athletes; and University Libraries. The unitssupported by PAST constitute a large business enterprise consistingof more than 1,500 employees and total operating expenditures ofmore than $73.5 million, all funds. PAST works with multipleemployee category types including four different unions andofficers of administration.

Position Summary

(Hybrid-Eligible) The Business Operations Assistant providesoperational and administrative services across a range of businessfunctions for PAST's partner units. This position supports areassuch as accounts payable, purchasing, contracts, and travel,helping to ensure timely, accurate, and compliant processing.

Reporting to the Business Operations Manager, the BusinessOperations Assistant carries out routine and moderately complexbusiness tasks in accordance with established federal, state, anduniversity policies and procedures. The position uses standardpractices and documented processes to process transactions, respondto inquiries, and resolve issues, collaborating with BusinessOperations Specialists on non routine or complex requests andescalating issues to the Business Operations Manager asneeded.

The Business Operations Assistant works with campus partners suchas Business Affairs, Purchasing and Contracting Services, and theUO Travel Office to support the timely and accurate completion ofbusiness transactions. In addition to transaction processing, thisrole supports internal recordkeeping and operational consistency bymaintaining documentation, adhering to established workflows, andassisting with the development and upkeep of standard operatingprocedures. As a member of the PAST Business Operations team, theBusiness Operations Assistant contributes to the shared goal ofdelivering reliable and coordinated business support to PASTpartner units across campus.

Minimum Requirements

• 12 quarter hours (8 semester hours) of Accounting coursesOR
• An Associates Degree in Accounting; AND
• One year of experience* that includes entering, compiling, and/orreporting financial information; OR
• An equivalent combination of education and experience.

Note: Transcripts must be submitted for all required and/or relatedcourses. All courses must be from accredited colleges, universities, or private vocational schools.

*Experience may come from roles involving entering, tracking,reconciling, or reporting financial information - includingprocessing transactions, reconciling statements, reviewingfinancial documents, or coordinating budgets or expenses, even ifthe work was done outside a formal accounting position.

Professional Competencies

• Proficiency with office software, including word processing andspreadsheets.
• Strong attention to detail and ability to manage multiple tasksand competing priorities.
• Effective communication skills and ability to workcollaboratively with diverse individuals.
• Ability to apply established policies and procedures andrecognize when issues require escalation.
• Ability to maintain confidentiality and handle sensitiveinformation appropriately.
• Demonstrated commitment to diversity, equity, andinclusion.
• Ability to support administrative and recordkeeping functionswith a high degree of accuracy.

Preferred Qualifications

• Experience in accounts payable, purchasing, contracting, ortravel coordination.
• Experience working in higher education or a public sectorenvironment.
• Experience using Banner Financial Information Systems(FIS).
• Experience using Concur for travel booking and expenseprocessing.

FLSA Exempt: No

All offers of employment are contingent upon successfulcompletion of a background check.

This is a classified position represented by the SEIU Local 503,Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefitspackage to eligible employees, including health insurance,retirement plans, and paid time off. For more information aboutbenefits, visit ourwebsite.

The University of Oregon is an equal-opportunity institutioncommitted to cultural diversity and compliance with the Americanswith Disabilities Act. The University encourages all qualifiedindividuals to apply and does not discriminate on the basis of anyprotected status, including veteran and disability status. TheUniversity is committed to providing reasonable accommodations toapplicants and employees with disabilities. To request anaccommodation in connection with the application process, please email us or call541-346-5112.

UO prohibits discrimination on the basis of race, color, religion,national origin, sex, sexual orientation, gender identity, genderexpression, pregnancy (including pregnancy-related conditions),age, physical or mental disability, genetic information (includingfamily medical history), ancestry, familial status, citizenship,service in the uniformed services (as defined in federal and statelaw), veteran status, expunged juvenile record, and/or the use ofleave protected by state or federal law in all programs, activitiesand employment practices as required by Title IX, other applicablelaws, and policies. Retaliation is prohibited by UO policy.Questions may be referred to the Office of Equal Opportunity andAccess. Contact information, related policies, and complaintprocedures are listedhere.

In compliance with federal law, the University of Oregonprepares an annual report on campus security and fire safetyprograms and services. The Annual Campus Security and Fire SafetyReport is available online.