Faculty Support Coordinator

University of Oregon; Eugene (OR); On-site; USD 52,000 - 76,000; Full time

Job summary

University of Oregon in Eugene, OR seeks a Faculty Support Coordinator to serve as the main liaison for faculty personnel processes within the CAS Academic Support Unit. You will manage faculty-related workflows, including searches, promotions, tenure reviews, and contract renewals, while advising on pay actions and sabbatical processes.

Reporting to the Operations Manager, you will collaborate with faculty and staff across departments, ensuring timely communication of policies and deadlines and

Qualifications

• Two years of general clerical experience or equivalent educational background.
• Strong computer skills with Office applications and document creation.
• Ability to manage multiple priorities with attention to detail.
• Experience working with faculty, staff and students in an inclusive environment.
• Ability to learn additional software as needed.

Responsibilities

• Coordinate faculty personnel processes within the assigned Academic Support Unit.
• Serve as primary day-to-day contact for faculty regarding processes and deadlines.
• Support faculty searches, promotions, tenure reviews, and renewals.
• Provide guidance on pay actions, sabbatical processes, and employment requests.
• Assist in special projects from set-up through completion.

Skills

General clerical experience

Independent work

Multitasking

Interpersonal communication

Policy and procedures understanding

Microsoft Office suite

Working with diverse groups

Deadline-driven

Education

Associate's degree in Office Occupations

Certificate in Office Occupations or Office Technology

Private school of business with certificate in Office Occupations

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Job no: 537100
Work type: Classified Staff
Location: Eugene, OR
Categories: Administrative/Professional, Administrative/Office Support, Human Resources

Review of Applications Begins

Complete applications should include:

1. A current resume that outlines your educational and work experience. These details are used to determine if applicants meet the qualifications of this position.
2. Names and contact information for three professional references. Candidates will be notified prior to references being contacted.

Department Summary

The College of Arts and Sciences (CAS) is the intellectual hub of the University of Oregon, serving nearly two-thirds of all students. Home to more than 800 faculty across 50+ departments and programs in the humanities, natural sciences, and social sciences, CAS is a dynamic and interdisciplinary academic community. Our faculty and advisors work closely with students to develop critical thinking, analytical reasoning, and clear communication skills to address real-world challenges.

CAS staff and managers are integral to this work, playing vital roles in supporting academic excellence and advancing the mission of both the College and the University.

This position is in an Academic Service Unit (ASU), which houses staff and managers who provide administrative, strategic, and operations support to multiple academic departments in CAS.

Position Summary

The Faculty Support Coordinator is the primary support position for faculty personnel processes within the assigned Academic Support Unit (ASU) and assists the Operations Manager in administrative tasks and special projects. This position is the primary, day-to-day point of contact for faculty, responsible for proactively communicating about processes, procedures, and deadlines.

Reporting directly to the Operations Manager and working as part of the ASU Academic team, this position coordinates completion of all faculty-related processes within the assigned ASU, which include faculty searches, tenure track faculty promotion and tenure process, reviews and evaluations, and contract renewals for non-tenure track faculty. In assigned areas, the position is the primary faculty liaison and will provide guidance to faculty related to personnel and pay actions, sabbatical processes, and other employment-related requests.

Special projects as assigned may require independent research, analysis, evaluation, and interpretation. The position may initiate and/or propose such projects and studies, or be assigned projects from Department Heads, Directors, or Operations Manager. This position has responsibility for undertaking projects from set-up through completion and has near-exclusive control of many projects. The person in this position interacts frequently with the units’ faculty and staff, as well as with administrative colleagues throughout the academic and administrative areas of the University. Interactions occur to provide information or request it from others; to explain policies and procedures, and to resolve problems in accordance with policies and procedures.

Qualifications

• Two (2) years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR
• An Associate's degree in Office Occupations or Office Technology; OR
• Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.
• Ability to work effectively both independently and as a member of a team.
• Ability to manage multiple priorities, solve problems, and stay organized, with keen attention to detail.
• Effective interpersonal communication skills, with the ability to handle sensitive and confidential matters with tact, discretion, and diplomacy.
• Ability to understand and follow guidelines, policies, and procedures, exercising independent judgment.
• Skilled in Microsoft Office, Word, Excel, PowerPoint, and Outlook; ability to learn other specialized software.
• Ability to work with faculty, staff, and students from diverse backgrounds in support of an inclusive, welcoming environment.
• Ability to work effectively under the pressure of deadlines and competing demands.
• Adaptability in an environment of change.

Preferred Qualifications

• Experience working in higher education.
• Experience identifying, analyzing, and tracking large volumes of data/information on an ongoing basis while correcting identified discrepancies.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background check.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit our website .

The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please email us or call 541-346-5112.

UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information, related policies, and complaint procedures are listed here .

Advertised: October 19, 2026 Pacific Daylight Time

Applications close: