Graduate Program Coordinator

University of Oregon; Eugene (OR); On-site; USD 26,000 - 39,000; Full time

Job summary

The University of Oregon's CAS Administrative Support unit seeks a Graduate Program Coordinator to support graduate students and assist the Academic Programs Manager with administrative tasks and special projects.

The role involves coordinating curriculum and scheduling, managing graduate websites and records, recruiting efforts toward enrollment goals, and liaising with the Psychology Director of Clinical Training on APA/PCSAS requirements.

Qualifications

• Two years of general clerical experience or equivalent education.
• Associate's degree in Office Occupations or Office Technology.
• Certificate in Office Occupations with one year clerical experience.

Responsibilities

• Coordinate graduate program administration within the assigned ASU.
• Provide guidance on curriculum, admissions, and scheduling.
• Maintain graduate records and monitor student progress.
• Communicate deadlines and requirements to current and prospective students.

Skills

Graduate program coordination

Communication skills

Microsoft Office

Student records

Education

Associate's degree in Office Occupations or Office Technology

Job description

Graduate Program Coordinator

Department: CAS Administrative Support

Classification: Office Specialist 2

Appointment Type and Duration: Regular,Ongoing

Salary: $19.36 - $28.75 per hour

FTE: 1.0

Review of Applications Begins

October 12, 2026; position open until filled

Special Instructions to Applicants

1. A current resume that outlines your educational and workexperience. These details are used to determine if applicants meetthe qualifications of this position.
2. Names and contact information for three professional references.Candidates will be notified prior to references beingcontacted.

Department Summary

The College of Arts and Sciences (CAS) is the intellectual hub ofthe University of Oregon, serving nearly two-thirds of allstudents. Home to more than 800 faculty across 50+ departments andprograms in the humanities, natural sciences, and social sciences,CAS is a dynamic and interdisciplinary academic community. Ourfaculty and advisors work closely with students to develop criticalthinking, analytical reasoning, and clear communication skills toaddress real-world challenges. CAS staff and managers are integralto this work, playing vital roles in supporting academic excellenceand advancing the mission of both the College and theUniversity.

This position is in an Academic Service Unit (ASU), which housesstaff and managers who provide administrative, strategic, andoperations support to multiple academic departments in CAS.

Position Summary

The Graduate Program Coordinator supports graduate students withinthe assigned Academic Support Unit (ASU), and assists the AcademicPrograms Manager in administrative tasks and special projects,developing an in-depth knowledge and expertise to consistentlycoordinate and administer graduate program operations and specialprojects in assigned areas. This position is a primary, day-to-daypoint of contact for graduate students, responsible forindependently communicating with individuals and groups at alllevels of the university to research and interpretinformation.

This position oversees and coordinates the administration of thegraduate programs within the assigned ASU. In assigned areas, theposition will provide guidance to students and faculty related tocurriculum, application requirements, academic planning andscheduling, and special programs. This position also assists theAcademic Programs Manager and ASU faculty with special projects asneeded. This position is responsible for communicating with currentand prospective students about deadlines, rules, and requirements;managing graduate websites; graduate student recruitment effortstoward enrollment goals; maintaining graduate student records;monitoring student progress, and compiling all graduateapplications.

The Graduate Program Coordinator also works with the PsychologyDirector of Clinical Training to support clinical programadministration, including student admissions and recruitment,regulatory requirements, and accreditation through the AmericanPsychological Association (APA) and Psychological Clinical ScienceAccreditation System (PCSAS). In addition, this role supportscurrent student academic and program milestones and providesprogram verification for alumni.

Special projects require independent research, analysis, review,and interpretation. The position may initiate and/or propose suchprojects and studies, or be assigned projects from DepartmentHeads, Directors, or Academic Programs Manager. This position hasresponsibility for undertaking projects from set-up throughcompletion and has near-exclusive control of many projects.Examples of projects include special event planning (e.g.,symposia, conferences, etc.) and course schedule development.

This position reports directly to the Academic Programs Manager andworks on the Academic team within the ASU. Decisions likely to bemade in this position include implementing departmental priorities,developing procedures, appropriately interpreting and applyingestablished policies and procedures, and recommending appropriateactions regarding confidential issues.

Minimum Requirements

• Two (2) years of general clerical experience. One year of whichincluded typing, word processing, or other experience generatingdocuments; OR
• An Associate's degree in Office Occupations or Office Technology;OR
• Graduation from a private school of business with a Certificatein Office Occupations or Office Technology and one year of generalclerical experience.

Professional Competencies

• Ability to work effectively both independently and as a member ofa team.
• Ability to effectively manage competing priorities and deadlines,solve problems, and adapt to changing needs while maintainingstrong organization and attention to detail.
• Exhibit a high level of interpersonal communication skills tohandle sensitive and confidential situations with tact anddiplomacy.
• Ability to understand and follow guidelines, policies, andprocedures.
• Skilled in Microsoft Office, Word, Excel, PowerPoint, andOutlook; ability to learn other specialized software.
• Ability to work with faculty, staff, and students from diversebackgrounds in support of an inclusive, welcomingenvironment.

Preferred Qualifications

• Experience working in higher education.
• Experience identifying, analyzing, and tracking large volumes ofdata/information on an ongoing basis while correcting identifieddiscrepancies.

FLSA Exempt: No

All offers of employment are contingent upon successfulcompletion of a background check.

This is a classified position represented by the SEIU Local 503,Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance,retirement plans, and paid time off. For more information aboutbenefits, visit ourwebsite.

The University of Oregon is an equal-opportunity institutioncommitted to cultural diversity and compliance with the Americanswith Disabilities Act. The University encourages all qualifiedindividuals to apply and does not discriminate on the basis of anyprotected status, including veteran and disability status. TheUniversity is committed to providing reasonable accommodations toapplicants and employees with disabilities. To request anaccommodation in connection with the application process, pleaseemail us or call541-346-5112.

UO prohibits discrimination on the basis of race, color, religion,national origin, sex, sexual orientation, gender identity, genderexpression, pregnancy (including pregnancy-related conditions),age, physical or mental disability, genetic information (includingfamily medical history), ancestry, familial status, citizenship,service in the uniformed services (as defined in federal and statelaw), veteran status, expunged juvenile record, and/or the use ofleave protected by state or federal law in all programs, activitiesand employment practices as required by Title IX, other applicablelaws, and policies. Retaliation is prohibited by UO policy.Questions may be referred to the Office of Equal Opportunity andAccess. Contact information, related policies, and complaintprocedures are listedhere.

In compliance with federal law, the University of Oregonprepares an annual report on campus security and fire safetyprograms and services. The Annual Campus Security and Fire SafetyReport is available online.