Office & Finance Operations Lead

Waste Pro USA Inc.; Houston (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

Waste Pro USA Inc. is seeking an Office Manager to oversee daily administrative, customer service, and accounting functions in the Houston office.

You will supervise billing clerks, collections, customer service, payables and payroll/HR, and support Regional and Division Managers with reporting. The role requires strong organizational skills, excellent communication, and proficiency with accounting software and Microsoft Office to ensure accurate billing, timely cash flow, and professional

Qualifications

• Prior office management experience is required.
• Accounting experience is required.
• Strong computer skills and ability to learn new computer programs.
• Ability to maintain relationships with customers, vendors, and coworkers while resolving issues.

Responsibilities

• Manage all administrative functions in the Office.
• Work with the billing clerk to ensure accurate billing of all customers in the market area.
• Prepare and input monthly billing journal entries.
• Manage the credit processing procedures.
• Oversee the customer service department: scheduling, training and observations of the Customer Service Representatives.
• Oversee the coding and processing of all payables and submit for approval.
• Work with the Collections department to ensure timely collection of all customer accounts.
• Complete weekly accounts receivable reports and review with management to develop action plans for improvement in DSO results.
• Ensure segregation of duties in the office.
• Manage timely and accurate deposits for local payments.
• Prepare accurate monthly revenue projections for management team review.
• Assist in gathering, verifying and inputting financial and statistical data into the system for productivity reporting.
• Assist in the restructure of Tower reports for financial and operational analysis.

Skills

Customer service

Billing & invoicing

Financial reporting

Education

AA or AS Degree

Job description

Waste Pro USA Inc. is seeking an Office Manager to oversee daily administrative, customer service, and accounting functions in the Houston office.

You will supervise billing clerks, collections, customer service, payables and payroll/HR, and support Regional and Division Managers with reporting. The role requires strong organizational skills, excellent communication, and proficiency with accounting software and Microsoft Office to ensure accurate billing, timely cash flow, and professional