Office & Finance Manager: Admin & Insurance Lead

Sotereon.AI; Tampa (FL); Hybrid; USD 55,000 - 85,000; Full time

Benefits offered by this job

Competitive salary

Benefits package

Career development

Job summary

Sotereon.AI is seeking an organized Office Manager & Financial Administrator in Tampa, FL. The role oversees daily office operations, financial reporting, and insurance policy administration, reporting to the COO.

A proactive professional with accounting knowledge and strong communication skills will excel in this on-site, full-time role. Responsibilities include budgeting support, vendor management, onboarding, and coordinating audits.

Qualifications

• 5+ years of experience in office management and financial administration.
• Working knowledge of accounting principles and financial reporting.
• Proficiency in Microsoft Office Suite and accounting software.
• Strong organizational, communication, and problem-solving skills.

Responsibilities

• Oversee day-to-day office operations and maintain an efficient work environment.
• Manage supplies, vendor relationships, and facility needs.
• Coordinate meetings, travel, calendars, and internal communications.
• Maintain office policies, procedures, and documentation.
• Support HR tasks including onboarding and employee records.
• Prepare monthly financial statements and reports.
• Monitor accounts payable and receivable and assist budgeting and forecasting.
• Maintain financial records with internal controls and accounting standards.
• Collaborate with external accountants for audits and tax filings.
• Manage insurance policy administration and renewals.

Skills

Office management

Financial administration

Accounting principles

Microsoft Office

Accounting software

Communication skills

Problem solving

Time management

Education

Bachelor's degree in business administration or finance

Associate degree acceptable

Tools

Accounting software

Microsoft Excel

Job description

Sotereon.AI is seeking an organized Office Manager & Financial Administrator in Tampa, FL. The role oversees daily office operations, financial reporting, and insurance policy administration, reporting to the COO.

A proactive professional with accounting knowledge and strong communication skills will excel in this on-site, full-time role. Responsibilities include budgeting support, vendor management, onboarding, and coordinating audits.