Office Manager & Financial Administrator

Sotereon.AI; Tampa (FL); Hybrid; USD 55,000 - 85,000; Full time

Benefits offered by this job

Competitive salary

Benefits package

Career development

Job summary

Sotereon.AI is seeking an organized Office Manager & Financial Administrator in Tampa, FL. The role oversees daily office operations, financial reporting, and insurance policy administration, reporting to the COO.

A proactive professional with accounting knowledge and strong communication skills will excel in this on-site, full-time role. Responsibilities include budgeting support, vendor management, onboarding, and coordinating audits.

Qualifications

• 5+ years of experience in office management and financial administration.
• Working knowledge of accounting principles and financial reporting.
• Proficiency in Microsoft Office Suite and accounting software.
• Strong organizational, communication, and problem-solving skills.

Responsibilities

• Oversee day-to-day office operations and maintain an efficient work environment.
• Manage supplies, vendor relationships, and facility needs.
• Coordinate meetings, travel, calendars, and internal communications.
• Maintain office policies, procedures, and documentation.
• Support HR tasks including onboarding and employee records.
• Prepare monthly financial statements and reports.
• Monitor accounts payable and receivable and assist budgeting and forecasting.
• Maintain financial records with internal controls and accounting standards.
• Collaborate with external accountants for audits and tax filings.
• Manage insurance policy administration and renewals.

Skills

Office management

Financial administration

Accounting principles

Microsoft Office

Accounting software

Communication skills

Problem solving

Time management

Education

Bachelor's degree in business administration or finance

Associate degree acceptable

Tools

Accounting software

Microsoft Excel

Job description

Job Title: Office Manager & Financial Administrator Location: Tampa, FL Employment Type: Full-Time, On-Site. Reports To:COO

Position Summary

We are seeking a highly organized and detail-orientedOffice Manager & Financial Administratorto oversee daily office operations, manage financial processes, and handle insurance policy administration. This role is ideal for a proactive professional who thrives in a dynamic environment and is skilled in both administrative management and financial reporting.

Key Responsibilities

Office Management

• Oversee day-to-day office operations to ensure a productive and efficient work environment.
• Manage office supplies, equipment, vendor relationships, and facility needs.
• Coordinate meetings, calendars, travel arrangements, and internal communications.
• Maintain office policies, procedures, and documentation.
• Support HR-related administrative tasks, including onboarding and employee records.
• Prepare and distribute accurate monthly financial statements and reports.
• Monitor and reconcile accounts payable and receivable.
• Assist with budgeting, forecasting, and financial analysis.
• Maintain financial records and ensure compliance with internal controls and accounting standards.
• Collaborate with external accountants or finance teams for audits and tax filings.

Insurance Policy Management

• Maintain records of all company insurance policies (e.g., general liability, property, workers’ compensation, health).
• Coordinate insurance renewals, ensuring timely submission of required documentation.
• Liaise with insurance providers to manage claims, coverage updates, and policy changes.
• Ensure compliance with insurance requirements and maintain up-to-date certificates.

Qualifications

• Associate or bachelor’s degree in business administration, accounting, finance, or a related field.
• 5+ years of experience in office management and financial administration.
• Working knowledge of accounting principles and financial reporting.
• Proficiency in Microsoft Office Suite and accounting software.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines.
• High level of discretion and professionalism in handling confidential information.

What We Offer

• Competitive salary and benefits package.
• A collaborative and supportive team environment.
• Opportunities for professional development and career advancement.