Office & Finance Coordinator

Confidential; Olde West Chester (OH); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

401K with company match

Paid Time Off

Employee Referral Bonus

Job summary

Confidential in West Chester, OH is seeking an Office Manager to provide administrative support to the Branch Manager, handling invoicing, payroll, and management reporting to support profitability.

This role requires strong organizational skills, experience in accounting/finance, and proficiency with Salesforce and MS Office to manage tickets, purchases, schedules, and vendor communications while meeting daily deadlines.

Qualifications

• At least 2 years of experience in accounting and finances, revenue, and or other general business operations administration.
• Must have strong customer support orientation (for internal/external customers), demonstrated professional demeanor, and the ability to maintain confidential information
• Must have strong skills in organization and planning, demonstrated ability to work independently and exercise sound judgment and problem solving
• Proven ability to manage projects
• Ability to prioritize tasks, exercise sound judgment and confidentiality with sensitive information
• Excellent communication, interpersonal, and presentation skills
• Strong analytic, multi-tasking, presentation and team work skills are required
• Team player able to function individually and collectively.
• Must have excellent customer service skills and strong verbal and written communication skills
• Experience working in a fast-paced environment.

Responsibilities

• Enter equipment, labor, and materials into Salesforce.
• Ensure all jobs scheduled by operations are captured in Salesforce.
• Track employee hours and run labor utilization reports.
• Dispatch tickets for upcoming jobs.
• Order supplies and arrange travel for employees.
• Issue purchase orders and manage dashboards for approvals.
• Assist with collections of outstanding accounts receivable.
• Maintain records for tickets and job manifests.

Skills

Accounting

Payroll

Invoicing

Salesforce

Microsoft Office

Project management

Communication

Time management

Tools

Salesforce

Microsoft Excel

Microsoft Word

Job description

Confidential in West Chester, OH is seeking an Office Manager to provide administrative support to the Branch Manager, handling invoicing, payroll, and management reporting to support profitability.

This role requires strong organizational skills, experience in accounting/finance, and proficiency with Salesforce and MS Office to manage tickets, purchases, schedules, and vendor communications while meeting daily deadlines.