Office Manager

Kohrman, Frye & Associates; Cincinnati (OH); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive pay

Excellent benefits package

Job summary

Kohrman, Frye & Associates, CPAs seeks a highly organized Office Manager to oversee daily operations in the Cincinnati metropolitan area. The role requires coordinating between staff, accountants, and clients in a fast-paced environment.

The ideal candidate brings strong clerical skills, attention to detail, and a proactive mindset, with openness to extended hours during peak tax seasons. Excellent benefits accompany a competitive salary.

Qualifications

• Previous CPA & Accounting Background Preferred
• Proven ability to manage competing priorities while maintaining client interactions
• Meticulous attention to detail with orderly files and workflows
• Willingness to work 50+ hours per week during peak tax season with Saturday shifts

Responsibilities

• Administrative & Accountant Support: assist accountants with daily tasks
• Tax Document Management: maintain checklists; process and e-file tax returns and 1099s
• Client & Communication Services: greet clients and serve as primary contact
• Financial Assistance: handle billing and accounts receivable tasks
• Office & Vendor Operations: manage supplies and equipment maintenance

Skills

Communication & multitasking

Organizational excellence

Seasonal flexibility

Education

Previous CPA & accounting background preferred

Tools

Microsoft Word

Microsoft Excel

Job description

Kohrman, Frye & Associates, CPAs is a long-established public accounting firm that has provided personalized financial guidance to individuals and businesses since 1948. The firm offers a broad range of services, including tax management, accounting, audits, financial statements, and financial planning. Its mission is to help clients maintain financial stability today while proactively planning for future goals. Kohrman, Frye & Associates, CPAs emphasizes open communication, thorough research, and sound analysis, and is committed to high standards of excellence and professionalism in every client engagement.

The Office Manager is a full-time, on-site role based in the Cincinnati metropolitan area, OH, responsible for overseeing daily office operations and ensuring an efficient, professional environment. Competitive pay and Excellent Benefit Package

Seeking a highly organized, proactive, and detail-oriented Office Manager to support our fast-paced accounting firm. In this role, you will be the backbone of our daily operations, ensuring seamless communication between our staff, accountants, and clients.

The ideal candidate possesses exceptional multitasking abilities, strong clerical skills, and a welcoming professional demeanor. This position requires someone who thrives in a dynamic environment, takes ownership of office management, and is ready to step up during our peak busy seasons.

Key Responsibilities

• Administrative & Accountant Support: Assist accountants with daily operational tasks and administrative needs.
• Tax Document Management: Maintain precise internal checklists for all incoming and outgoing tax returns; process and e-file prepared tax returns and Form 1099s accurately and timely.
• Client & Communication Services: Manage phone lines and greet clients, serving as a primary point of contact for firm-wide interactions.
• Financial Assistance: Handle routine billing, client deposits, and accounts receivable tasks.
• Office & Vendor Operations: Maintain office inventory by ordering supplies and overseeing the maintenance of essential equipment (including the copier, postage machine, alarm system, shredding services, and facility safety checks).

Required Skills & Qualifications

Previous CPA & Accounting Background Preferred

• Technical Proficiency: Advanced knowledge and hands-on experience with Microsoft Word and Microsoft Excel.
• Communication & Multitasking: Proven ability to manage competing priorities while maintaining professional interactions with clients and internal accountants.
• Organizational Excellence: Meticulous attention to detail with a track record of sustaining orderly files, checklists, and workflows.
• Seasonal Flexibility: Ability and willingness to work extended hours during peak tax season, including a minimum of 50+ hours per week and mandatory Saturday shifts.