Office & Facilities Operations Lead

Thornton Construction Company, Inc.; Florida; On-site; USD 50,000 - 70,000; Full time

Job summary

Thornton Construction Company, Inc. in Miami, FL is seeking an experienced Office Manager to oversee the corporate office. You will ensure a professional, organized, efficient, and welcoming workplace while supporting the executive team and department heads.

Responsibilities include vendor coordination, purchasing and inventory, facilities coordination, employee events, and maintaining licenses. The role requires strong organizational and communication skills, discretion, and the ability to

Qualifications

• Associates or bachelor’s degree in business administration, office management, or a related field preferred.
• Three to five years of progressively responsible experience in office administration, office management, facilities coordination, or related experience supervising or coordinating the work of others preferred.
• Experience coordinating vendors, facilities, purchasing, and office operations preferred.

Responsibilities

• Manage reception area to ensure a welcoming company image and professional handling of visitors and mail.
• Develop and implement office policies and procedures.
• Maintain an organized, professional, and welcoming office environment.
• Supervise the Facilities Coordinator and prioritize tasks.
• Coordinate office maintenance, repairs, and service requests; ensure timely resolutions.
• Manage purchase orders and purchasing for office, maintenance, and kitchen supplies; monitor inventory.
• Coordinate maintenance for office equipment and maintain inventory.
• Manage office vendors and service providers; monitor service quality and renewals.
• Communicate significant maintenance and operational updates to management and staff.
• Maintain licenses and coordinate renewals and payments.
• Coordinate disaster preparedness and employee communications.
• Schedule employee meetings and events, including catering and logistics.
• Coordinate conference room scheduling and usage.
• Coordinate company-wide meetings logistics (State of the Company).
• Manage employee uniform requests and inventory.
• Coordinate business card orders and company directory.
• Arrange courier deliveries and shipping requests; schedule Department Heads meetings as needed.
• Identify opportunities to improve office processes and efficiency.
• Maintain Manpower Log and weekly manpower assignments.
• Provide administrative support to executives and department heads as needed.

Skills

Communication

Interpersonal skills

Time management

Office software

Discretion/Confidentiality

Recordkeeping

Adaptability

Independent work

Prioritization

Education

Associate or Bachelor's in business/office administration

Tools

Microsoft Office Suite

Job description

Thornton Construction Company, Inc. in Miami, FL is seeking an experienced Office Manager to oversee the corporate office. You will ensure a professional, organized, efficient, and welcoming workplace while supporting the executive team and department heads.

Responsibilities include vendor coordination, purchasing and inventory, facilities coordination, employee events, and maintaining licenses. The role requires strong organizational and communication skills, discretion, and the ability to